Executive Assistant

The Fort Wayne Rescue Mission Ministries Inc; Fort Wayne (IN); On-site; USD 47,000 - 49,000; Full time

Benefits offered by this job

Medical Insurance

Vision

403b Savings Plan with Company Match

Generous PTO

Paid Holidays

Employee Assistance Program

Group Life Insurance

Supplemental Life Insurance for Depend

Short-Term and Long-Term Disability

Job summary

The Fort Wayne Rescue Mission Ministries Inc is seeking a full-time Executive Assistant to support the President & CEO. The position provides administrative partnership, handles calendar, priorities, and communications, and ensures timely information flow for governance and initiatives.

The role requires coordinating with executive leadership, Board of Trustees, donors, and staff while maintaining confidentiality and professionalism in a values-driven nonprofit environment.

Qualifications

• Associates degree required; bachelor’s degree preferred or equivalent work experience.
• 3 years of administrative experience.
• Ability to manage executive priorities and maintain strict confidentiality.

Responsibilities

• Manage the CEO's calendar, meetings, and travel.
• Track action items and deadlines across departments.
• Prepare, proofread, and format correspondence and reports.
• Coordinate logistics for Board of Trustees meetings, agendas and materials.
• Serve as liaison between the CEO and staff, donors, and partners.
• Maintain organized filing systems for executive records and contracts.

Skills

Calendar management

Communication

Discretion/Confidentiality

Time management

Education

Associates degree

Bachelor's degree

Tools

Microsoft Office

Virtuous CRM

Job description

Mission Statement: “To provide through the power of Jesus Christ, a home for the homeless, food for the hungry and hope for their future.”

We currently have a full-time Executive Assistant opening available. The schedule for this position is Monday – Friday, 40 hours per week with flexibility. The starting rate for this role is $23/hr.

• Medical Insurance
• Vision
• 403b Savings Plan and Generous Company Match
• Generous Paid Time Off
• Paid Holidays
• EAP (Employee Assistance Program)
• Group Life Insurance
• Supplemental Life Insurance for Dependents
• Short-Term and Long-Term Disability Plans

Position Description

The Executive Assistant serves as a trusted administrative partner to the President & CEO, ensuring the efficient coordination of executive priorities, communications, and organizational initiatives. This position anticipates needs, manages competing priorities, and applies moves -management and project-tracking processes to keep key initiatives, relationships, deadlines, and action items moving forward. Serving as a central point of coordination among the President & CEO, executive leadership, and the Board of Trustees, this role ensures timely , accurate information flow that supports sound decision-making and effective governance. Through disciplined follow-through and sound judgment, the Executive Assistant strengthens executive effectiveness and helps advance the organization's mission-driven goals. The Executive Assistant should have the heart of a servant in accordance with Colossians 3:23 “Whatever you do, work at it with all your heart, as working for the Lord, not for human masters. ”

Key Tasks and Responsibilities

• Manage the CEO's calendar, scheduling meetings, appointments, and travel to align with organizational priorities.
• Track action items,key relationships,deadlines, and follow-up tasks across departments usingprojectmanagementsystemsto ensuretimelyadvancement andcompletion.
• Prepare, proofread, and format correspondence, KPI reports, presentations, and internal communications on behalf of the CEO.
• Coordinate logistics for Board of Trustees meetings, including agendas, meeting materials, minutes, and follow-up action items.
• Serve as a liaison between the CEO and internal staff, external partners, donors, and community stakeholders.
• Maintain organized digital and physical filing systems for executive records, contracts, and confidential documents.
• Monitor and prioritize the CEO's incoming communications, flagging time-sensitive or high-priority items for immediate attention.
• Assist in tracking donor cultivation activities and key relationship touchpoints in partnership with fund-raising staff, updating TRM’s CRM system (Virtuous).
• Coordinate cross-departmental projects and initiatives assigned by the CEO, ensuring deadlines and deliverables are met.

Other Duties

• Attend All Staff meetings.
• Job performance should demonstrate The Rescue Mission’s Core Values: Organizational Integrity, Organizational Unity and Organizational Effectiveness.
• Be prepared to pray with and offer spiritual support to others.
• Perform other job-related duties as assigned.

Education Training and Experience

• Associates degreerequired,bachelor’sdegree preferred or equivalent work experience.
• 3 years of administrative experience.

Knowledge Skills and Abilities

• Ability to think critically and analyze complex situations in a time-sensitive manner.
• Ability to communicate effectively and in a professional manner in dealing with people, staff, and clients.
• Emotional and social intelligence toproblem solve and deal with confrontation in a calm, reconciling manner.
• Advanced computer skills with knowledge of internet ,emailandproficiencyin Microsoft programs.
• Ability tomaintainstrict confidentiality.
• Strong organizational and time-management abilities are critical.
• Ability to work with individuals of various socio-economic, ethnic, and racial populations.
• Ability to comply with personal and business requirements and expectations as detailed in the Employee Handbook.