Executive Assistant

OmniByte Technology; Fargo (ND); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Stock ownership rights

Collaborative work environment

Advancement opportunities

Job summary

A rapidly growing tech company in Fargo is seeking an Executive Assistant to support the CEO and executive team. This role focuses on optimizing the CEO's time and ensuring strategic goals are met. The ideal candidate excels in communication, organization, and interpersonal skills while thriving in fast-paced environments. Key responsibilities include managing schedules, preparing reports, and liaising with stakeholders. Candidates should be proficient in Microsoft tools, with additional experience in CRM systems seen as advantageous.

Qualifications

• Proven experience as an Operations, Administrative or Executive Assistant.
• Exceptional organizational and time-management skills.
• Ability to handle multiple priorities in a fast-paced environment.
• High level of interpersonal skills and written/verbal communication.

Responsibilities

• Provide comprehensive support to the CEO and executive staff.
• Act as a liaison between the CEO and stakeholders.
• Prepare reports and presentations with accuracy.
• Manage open loops and ensure nothing drops.

Skills

Organizational skills

Communication skills

Time management

Interpersonal skills

Microsoft Office Suite proficiency

Tools

HubSpot

Microsoft Business Central

Job description

OmniByte is a fast-growing, innovative company headquartered in Fargo, ND. We specialize in delivering cutting-edge technology solutions that empower businesses to operate efficiently and effectively. Our rapid growth means we operate at a dynamic pace, and we are looking for team members who thrive in an environment of innovation and agility.

We are seeking a highly organized, proactive, and resourceful Executive Assistantto support our CEO and executive staff. This role is critical in ensuring the CEO’s time is optimized and strategic priorities are met. The ideal candidate will excel in a fast-paced environment, demonstrate exceptional communication skills, take pride in serving others, and embody OmniByte’s mission and core values in every interaction.

Key Responsabilities

• Provide comprehensive administrative support to the CEO and other executive staff as needed, including calendar management, travel coordination, and meeting preparation.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring timely and professional communication.
• Prepare reports, presentations, and correspondence with a high level of accuracy and confidentiality.
• Anticipate needs and proactively manage priorities to keep the CEO focused on strategic objectives, and keep the executive(s) one step ahead.
• Coordinate special projects and assist with company initiatives aligned with OmniByte’s mission and values.
• Draft, format, and coordinate documents and agreements for customers and partners.
• Support Finance/Operations with vendor payables, customer invoicing, time sheets, expense reports, office supply management, and basic reporting,
• Maintain clean documentation, task lists, and systems to support executive team focus.
• Actas a gatekeeper and trusted point of contact.
• Manage open loops and ensure nothing drops.
• Support a fast-paced leadership environment with discretion and sound judgment
• Maintain discretion and confidentiality in all matters.

Qualifications (Tech-Savvy Required)

• Proven experience as an Operations, Administrative or Executive Assistant, or similar role supporting senior leadership.
• Exceptional organizational and time-management skills with the ability to handle multiple priorities. Requires a thorough knowledge of organizational functions, people, programs, and projects.
• To be successful in this role, the Executive Assistant demonstrates a high level of interpersonal skills, written and verbal communication skills and accommodates working styles and perspectives of diverse individuals across all levels of the organization.
• Proficiency in Microsoft tools: Microsoft Office Suite, Teams, and other productivity tools.
• Ability to work onsite in Fargo, ND, and thrive in a fast-paced, growth-oriented environment.

Additional Qualifications a Plus

• CRM systems (specifically HubSpot).
• Microsoft Business Central or similar accounting software.
• Note-taking and collaboration tools.
• Experience working in tech startups or fast-growing tech companies is a strong plus.

Mission and Core Values Alignment

At OmniByte, our mission is to deliver innovative technology solutions which empower businesses to succeed.

We live by our core values:

• Trust, Respect, Integrity:Do the right thing, always.
• Fun: Innovation,Embrace creativity and continuous improvement.
• Excellence:Work together to exceed expectations.
• Customer Focused:Put our customers at the center of everything we do.

The Executive Assistant will play a key role in upholding these values and ensuring the CEO’s vision is executed effectively.

Why Join OmniByte?

• Be part of a rapidly growing technology company with exciting opportunities for advancement.
• Participate in ownership, every full-time employee receives stock ownership rights.
• Work in a collaborative, mission-driven environment.
• Make a direct impact on the success of the organization.