Executive Assistant

CHS Career Site; Dothan (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

CHS Career Site is seeking an Executive Assistant to provide comprehensive administrative support to department leaders. You will manage calendars, handle scheduling, and coordinate travel while maintaining confidentiality and professionalism.

Responsibilities include organizing meetings, drafting agendas, taking minutes, maintaining records, screening calls, and assisting with data for reports and presentations. Strong MS Office skills and 3–5 years of experience are required.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or related field preferred.
• 3-5 years of administrative or executive support experience required.
• Healthcare or facility setting experience preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for department leaders.
• Organize meetings: draft agendas, compile materials, record and distribute minutes.
• Maintain organized documentation and departmental records.
• Screen and route calls and visitors; address inquiries appropriately.
• Compile data for reports, presentations, and decision-making.
• Coordinate office supplies, inventory, and operational needs.
• Support policy and procedural updates and staff communications.
• Handle confidential and sensitive information with discretion.
• Liaise between leaders, staff and external stakeholders.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Verbal and written communication

Discretion with confidential info

Interpersonal skills

Education

Associate degree in Business Administration

Healthcare Administration knowledge preferred

Tools

Microsoft Office

Job description

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

• Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
• Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
• Maintains organized systems for managing documentation, correspondence, and departmental records.
• Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
• Assists in compiling and organizing data for reports, presentations, and decision-making.
• Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
• Provides support for policy and procedural updates, including communicating changes to staff.
• Handles confidential and sensitive information with discretion and professionalism.
• Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 3-5 years of administrative or executive support experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent organizational and time management skills with attention to detail.
• Effective verbal and written communication skills, including the ability to draft professional documents and reports.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.

Problem-solving skills with the ability to prioritize tasks and manage competing demands.

Job Info

• Job Identification 163729
• Job Category Administrative Support
• Posting Date 10/05/2026, 07:22 PM
• Job Schedule Full time
• Job Shift Day
• Locations 4370 W Main St, Dothan, AL, 36305, US