Executive Assistant

Lensa; Durham (NC); On-site; USD 37,000 - 62,000; Full time

Job summary

North Carolina Central University seeks an Executive Assistant to provide high-level administrative support to the Dean of the School of Library and Information Sciences. This full-time position involves managing communications, organizing travel, and coordinating recruitment efforts among other tasks. Ideal candidates should possess strong analytical, organizational, and communication skills, and will contribute to the dynamic university environment in Durham, NC.

Benefits

Comprehensive benefits package

Qualifications

• Three years of progressively responsible administrative/office management experience.
• Experience with Banner Finance or equivalent systems.
• Comfort with Microsoft Office Suite, particularly Excel and Word.

Responsibilities

• Provide executive-level administrative support to the Dean.
• Manage communication, coordinate travel arrangements, and oversee recruitment.
• Assist with fiscal management, grants management, and budget oversight.

Skills

Analytical skills

Written communication

Organizational skills

Interpersonal skills

Education

High School diploma or equivalency

Associate’s degree in Secretarial Science, Business Administration, or related discipline

Bachelor’s degree in Business Administration or related discipline

Job description

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Posting Details

Position Information

Position/Classification Title Executive Assistant

Working Title Executive Assistant

Competency Level Journey

Position Number 100380

Salary Grade Equivalent 62

FLSA Non-Exempt

Appointment Type Permanent - Full Time

FTE 1 = 40 hours/week, 12 months

If time limited, duration date

Department Hiring Range $37,306 - $61,785

EEO-1 Category Administrative Support Workers

SOC Code 11-1021 - General and Operations Managers

Position Overview

Be an Eagle - Where Purpose Takes Flight!

Are you ready to make an impact? At North Carolina Central University (https://www.nccu.edu/we-are-nccu) (NCCU), we are more than an institution—we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as ‘The City of Medicine,’ NCCU has been a cornerstone of education since 1910, fostering innovation and progress.

Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.

An opportunity awaits you at NCCU, where your purpose can take flight.

Visit NCCU .edu .

Primary Function Of Organizational Unit

To provide administrative support to the Dean and the School of Library and Information Sciences Leadership Team (Associate Dean and Program Directors) students, alumni and related persons and offices on campus and within the NCCU community

Primary Purpose Of Position

The primary purpose of the position is to provide executive-level administrative support to the Dean of School of Library and Information Sciences, other administrators and faculty as requested in consultation with the Dean. This position requires a high level of analytical skill, independence, and initiative in execution and implementation. The candidate will assist with the management of the Dean’s communications to include composing correspondence for and on behalf of the Dean. Duties also include coordinating travel arrangements, providing personnel administration and administering fiscal management, grants management, budget management, managing the office, and serve as the HR liaison this position will oversee the advertisement, recruitment and hiring of new positions, including managing job applications and communicating with candidates and NCCU Human Resources. The Executive Assistant will work closely with senior university administrators, campus departments, and external and internal constituents to assist with the Dean’s meeting logistics.

The applicant will use computer-based software applications including spreadsheets, customer relationship management software, web pages, social media software, project management software.

Required Knowledge, Skills, And Abilities

The successful candidate must have a great attitude and possess a working knowledge of Banner Finance or an equivalent system in order to initiate, process, monitor and maintain financial transactions and records; knowledge of Microsoft Office (Word and Excel, Publisher, PowerPoint) with comfort in using simple queries, pivot tables, mail merge, citation tools, document formatting, tables, utilized in the production of the various documents, reports, presentations and informative materials; knowledge of planning and developing educational programs and projects; knowledge of professional protocol in communicating to a diverse population; ability to plan, design, and promote measures of evaluation, particularly with respect to tests, research projects, statistical analysis, and other research procedures; ability to review and ensure consistency in standards across projects and academic years; ability to work independently and collegially with team members with little or no supervision and to take initiative and see a project through. Excellent written and oral communication skills; requires excellent editing; analytical and organizational skills with the ability to prioritize work; organizational and problem-solving skills.

Minimum Education/Experience

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

Licenses Or Certification Required By Statute Or Regulation

N/A

Equal Opportunity Employer

North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

Work Hours Monday - Friday 8-5 and as needed for SLIS related activities

Position required to work during periods of adverse weather or other emergencies No

Campus Security Authority Designated Position No

Key Responsibilities and Related Competencies

Required Competency Interpersonal Skills

Duties

Ability to clearly convey, persuade, and negotiate information and ideas to individuals and groups; communicate to coordinate the completion of tasks; work with individuals to solve problems and make process improvements; be a voice of encouragement to others. Will need competency in using computer and software tools.

Required Competency Knowledge - Program

Duties

Understanding and awareness of program services, policies, procedures, laws, rules, and regulations. Ability to demonstrate and apply knowledge in performance of administrative support tasks. Ability to explain and interpret program information to clients/customers/staff.

Required Competency Problem Solving

Duties

Ability to identify and understand issues, problems, and opportunities; determines courses of action; develops approprite solutions. Solve problems in a transparent fashion to provide updates on progress and to share knowledge with others through documentation of how the problem was solved.

Required Competency Planning and Organizing

Duties

Ability to develop ideas into plans of action and to coordinate the actions through implementation with the flexibility to work independently and with various teams as needed. Ability to use office software to implement plans. Ability to use project management techniques to determine strategy for planning and organizing to track progress, and to make adjustments to plan and organize effectively.

Required Competency Written Communication

Duties

Ability to present ideas clearly and effectively n written form; ability to edit, adjusting language or terminology to meet needs of the audience or as appropriate; ability to use correct grammar, organization, and structure. Ability to use office software tools including word processing, presentation software, web and social media platforms and multimedia software

Required Competency Budgeting

Duties

Plans and monitors the use of expenditures to meet organizational objectives and compliance; prepares budget documents and summary reports. Ability to analyze changes in budgets over time.

Required Competency Data/Information/Records Management

Duties

Ability to compile, assimilate, organize, and analyze printed and electronic information. Ability to organize and protect paper and electronic information pertaining to applicants and students. Organize records about faculty activities and development. Must demonstrate competency in protecting the privacy of individuals in paper and electronic environments.

Required Competency Organizational Sensitivity

Duties

Need to understand the mission of the school’s graduate programs. Need to work with work with other units including the Registrar’s Office, Graduate College, Career Services, ITS to serve our students and faculty with excellence. Need to understand how decisions impact SLIS and SLIS decisions impact our partners.

Required Competency Managing Work Processes

Duties

Requires skills to manage work processes through basic approaches to measure and evaluate current practices to make improvements. Demonstrate ability to identify ways to improve, implement solutions and measure impact. Willingness to learn through coaching.

Required Competency Office/Telecommunications Technology

Duties

Comfort with using office technology including personal computers and telecommunication technology to access cloud services. Manage web site.

Posting Detail Information

Posting Number SPA01339P

Open Date 05/27/2025

Close Date 06/02/2025

Special Instructions to Applicants

Applicant Documents

Required Documents

• Resume/CV
• List of References
  
  

Optional Documents

• Cover Letter
• DD-214 (Veterans Only)
• NGB23A or NGB22/DD256 (National Guard Only)
  
  

Supplemental Questions

Required fields are indicated with an asterisk (*).

North Carolina Central University

1801 Fayetteville St.

Durham, NC, 27707

Mainline: 919-530-6100

The Clery Act (https://www.facebook.com/NCCUEagle/)

Privacy Policy

Title IX (https://www.nccu.edu/administration/title-ix)

2025 North Carolina Central University

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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