Executive Assistant

Greater Giving, Inc.; Denver (CO); Hybrid; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Bonus/equity opportunities

Wellness Week

Paid time off

Job summary

Global Payments is seeking an Executive Assistant to support three Executive Leads in a 1:3 model, managing calendars, travel, and documents to enable executive effectiveness in a global, matrixed environment.

The role requires discretion, superior organization, and proficiency with Workday, Oracle, Outlook and PowerPoint, with a hybrid work pattern (2–3 days in office).

You will coordinate materials for leadership meetings, track deliverables, and provide coverage across leaders when needed.

Qualifications

• Experience supporting senior executives in a complex, matrixed organization.
• Ability to support multiple senior leaders concurrently.
• Exceptional organization, prioritization, and time management.
• Strong judgment and discretion when handling confidential information.

Responsibilities

• Manage complex global calendars for three Executive Leads and act as gatekeeper.
• Coordinate domestic and international travel, approvals, and expenses.
• Prepare and track executive materials, reports, and briefings.
• Draft emails and presentations for leadership communications.
• Provide coverage for other leaders and ensure smooth handovers during absences.

Skills

Executive support

Multi-leader support

Time management

Discretion

Communication

Enterprise systems

Tools

Workday

Oracle

Outlook

PowerPoint

Job description

Make your mark at one of the biggest names in payments. We’re looking for an Executive Assistant to join our ever evolving team and help shape the future of global commerce.

What you will own:

The Executive Assistant (EA) provides high-level, strategic, and administrative support to three Executive Leads, operating in a 1:3 support model, acting as a trusted partner to each supported leader the EA enables executive effectiveness by optimizing time, supporting sound decision‑making, and ensuring operational rigor. This role requires exceptional prioritization, discretion, and judgement. The EA balances the needs of multiple senior leaders while working within clearly defined expectations, policies, and governance frameworks.

• The Executive Assistant supports three Executive Leads concurrently
• Support is leader‑focused and is not intended to extend to broader teams as standard
• The EA partners closely with each supported Executive Lead to understand priorities, objectives, and preferred working styles
• Weekly connection points and clear prioritization are essential to ensuring the success of this multi‑leader model

Executive & Administrative Support

• Manage complex global calendars for three Executive Leads, balancing competing priorities and acting as a gatekeeper for executive time
• Proactively assess meeting and scheduling requests to ensure alignment with business priorities and effective use of executive time
• Coordinate domestic and international travel, including bookings, approvals, accommodations, and ground transportation in accordance with Travel & Expense policy
• Prepare, submit, and track expense reports, purchase orders, and invoices in line with policy and timelines
• Act as a delegate in enterprise systems (including Workday, Oracle, and others), approving expense reports in accordance with company policy
• Provide coverage for other leaders within the organization, as required, to cover EA team absences providing detailed handovers to EA team members upon return

Strategic & Business Support

• Prepare and coordinate materials for leadership meetings, such as executive reviews, operating meetings, and board‑level content
• Track key deliverables, action items, and follow‑ups across supported Executive Leads
• Support executive communications, including drafting emails, presentations, and briefing materials
• Coordinate cross‑functional activities on behalf of Executive Leads, ensuring clarity, follow‑through, and professionalism
• Handle highly sensitive and confidential information with discretion and sound judgment

Events & Coordination

• Plan and coordinate internal and external meetings, offsites, and customer or leadership events
• Manage logistics including venue selection, vendor coordination, budgeting, invitations, and attendee communication
• When Executive Leads are visiting other office locations, coordinate meeting rooms, catering, travel logistics, and local arrangements

Team & Talent Support

• Support onboarding for new hires within the supported Executive Leads’ organization (i.e. direct report roles)
• Coordinate first‑day logistics and provide guidance to new team members on processes, tools and ways of working

Ways of Working

• Operates within a clearly defined scope of responsibilities, aligned to the EA Playbook
• Works in partnership with supported Executive Leads, adapting support based on business cycles and priorities
• Adheres to company policies, governance, and hybrid working expectations (2–3 days in office)
• Provides coverage planning and effective handovers to ensure continuity of support

What you will bring:

• Experience supporting senior executives in a complex, matrixed organization
• Demonstrated ability to support multiple senior leaders simultaneously
• Exceptional organization, prioritization, and time‑management skills
• Strong judgment and discretion when handling confidential information
• Excellent written and verbal communication skills
• Proactive, solution‑oriented mindset with high attention to detail
• Proficiency with enterprise systems and collaboration tools (e.g., Workday, Oracle, Outlook, PowerPoint)

About the team

Our inclusive and global teams win together every day. We’re proud to have the best minds in the industry, who you can learn from as you grow your career. The people, the energy, the connections – it’s unmatched. Come and be part of an ever‑evolving company and get dynamic opportunities that go beyond borders.

What makes a Globalpayer?

Globalpayers think like a client, act like an owner and win as one team. We’re curious and innovative – always finding better ways to deliver impact. We empower each other to make decisions, and it’s our passion that drives excellence in everything we set out to do.

Does this sound like you?

Does this sound like you? Then you sound like a Globalpayer.

Worldpay is dedicated to offering individuals rewarding career opportunities and competitive compensation. For this full‑time position, the good faith estimated annual salary range upon hire is $32.40-$47.73. This range reflects what we reasonably expect to offer based on the role’s responsibilities, level, and geographic location. The actual starting salary will be determined by a candidate’s experience, job‑related skills, and relevant education or training. Please note that changes in work location may impact the final offered salary. We encourage you to consult with your recruiter to confirm the budget for your location and to better understand the applicable pay scale.Candidates and applicants are advised they may redact age information from requested items like transcripts, resumes, and certificates attached to their application for positions that can be performed in Colorado.

Explore the benefits we offer in the USA

My Health

We offer access to medical coverage that supports the health and wellbeing for you and your family.

My Money

In addition to base salary, you may be eligible for bonuses and/or equity awards, determined by role, level, impact, and our policies.

My Lifestyle

We have a dedicated Wellness Week each year - which includes an extra paid day off - so you can take time to relax, recharge and invest in your wellbeing.

My Family

FLEX, our family inclusion community, offers support for all Globalpayers at every stage, from raising families to caring for loved ones

My Time Off

We offer paid time off and public holidays so you can rest, recharge and spend time on what matters most.

Application steps

Here’s where we’ll learn a little about you, why you want to join Global Payments, and why you'd be a good addition to our team. You'll also need to upload your resume and a cover letter too.

Application Review

Once you’ve submitted your application, Globalpayers will review it and see if you’re a good match for the role, team and culture. If you’re successful, we'll invite you for an interview where we can get to know each other better.

Interview with a Globalpayer

This is the time where we get to know you better, and your opportunity to learn more about us. The best way to thrive is to bring your whole self to the conversation. We’ll ask about your skills and experiences, as well as your career aspirations. Depending on the role, you might have multiple interviews with various Globalpayers.

Offer and Onboarding

The exciting part! If you’re the best candidate, your recruiter will be in touch to confirm your offer. If you accept, we’ll walk you through the next steps of what you can expect during your background check and onboarding process to get you ready to become an official Globalpayer.

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Privacy Statement

Global Payments is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how Global Payments protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at Global Payments works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. Global Payments does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

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