Executive Assistant

Greater Giving, Inc.; Cincinnati, Northern (OH, KY); On-site; USD 32,000 - 48,000; Full time

Job summary

Worldpay is seeking an Executive Assistant to provide high‑level support to three Executive Leads in a 1:3 model. The EA will optimize time, enable sound decision‑making, and ensure governance across complex priorities. Responsibilities include managing global calendars, coordinating domestic and international travel, preparing expense reports, and drafting leadership communications.

Proficiency with Workday, Oracle, Outlook, and PowerPoint is expected. Hybrid work with 2–3 days in office.

Qualifications

• Experience supporting senior executives in a complex, matrixed organization.
• Ability to manage multiple priorities with discretion and good judgment.
• Proactive, solution‑oriented mindset with strong communication skills.

Responsibilities

• Executive & Administrative Support: manage calendars, gatekeep executive time, prepare reports and track expenses.
• Strategic & Business Support: prepare leadership materials, track deliverables, draft communications.
• Events & Coordination: plan meetings, travel, venues, and logistics for executives.
• Team & Talent Support: assist onboarding and provide handovers for continuity.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication skills

Discretion

Gatekeeping

Tools

Workday

Oracle

Outlook

PowerPoint

Job description

Make your mark at one of the biggest names in payments. We’re looking for an Executive Assistant to join our ever evolving team and help shape the future of global commerce.

What you will own:

The Executive Assistant (EA) provides high-level, strategic, and administrative support to three Executive Leads, operating in a 1:3 support model, acting as a trusted partner to each supported leader the EA enables executive effectiveness by optimizing time, supporting sound decision‑making, and ensuring operational rigor. This role requires exceptional prioritization, discretion, and judgement. The EA balances the needs of multiple senior leaders while working within clearly defined expectations, policies, and governance frameworks.

• The Executive Assistant supports three Executive Leads concurrently
• Support is leader‑focused and is not intended to extend to broader teams as standard
• The EA partners closely with each supported Executive Lead to understand priorities, objectives, and preferred working styles
• Weekly connection points and clear prioritization are essential to ensuring the success of this multi‑leader model

Executive & Administrative Support

• Manage complex global calendars for three Executive Leads, balancing competing priorities and acting as a gatekeeper for executive time
• Proactively assess meeting and scheduling requests to ensure alignment with business priorities and effective use of executive time
• Coordinate domestic and international travel, including bookings, approvals, accommodations, and ground transportation in accordance with Travel & Expense policy
• Prepare, submit, and track expense reports, purchase orders, and invoices in line with policy and timelines
• Act as a delegate in enterprise systems (including Workday, Oracle, and others), approving expense reports in accordance with company policy
• Provide coverage for other leaders within the organization, as required, to cover EA team absences providing detailed handovers to EA team members upon return

Strategic & Business Support

• Prepare and coordinate materials for leadership meetings, such as executive reviews, operating meetings, and board‑level content
• Track key deliverables, action items, and follow‑ups across supported Executive Leads
• Support executive communications, including drafting emails, presentations, and briefing materials
• Coordinate cross‑functional activities on behalf of Executive Leads, ensuring clarity, follow‑through, and professionalism
• Handle highly sensitive and confidential information with discretion and sound judgment

Events & Coordination

• Plan and coordinate internal and external meetings, offsites, and customer or leadership events
• Manage logistics including venue selection, vendor coordination, budgeting, invitations, and attendee communication
• When Executive Leads are visiting other office locations, coordinate meeting rooms, catering, travel logistics, and local arrangements

Team & Talent Support

• Support onboarding for new hires within the supported Executive Leads’ organization (i.e. direct report roles)
• Coordinate first‑day logistics and provide guidance to new team members on processes, tools and ways of working

Ways of Working

• Operates within a clearly defined scope of responsibilities, aligned to the EA Playbook
• Works in partnership with supported Executive Leads, adapting support based on business cycles and priorities
• Adheres to company policies, governance, and hybrid working expectations (2–3 days in office)
• Provides coverage planning and effective handovers to ensure continuity of support

What you will bring:

• Experience supporting senior executives in a complex, matrixed organization
• Demonstrated ability to support multiple senior leaders simultaneously
• Exceptional organization, prioritization, and time‑management skills
• Strong judgment and discretion when handling confidential information
• Excellent written and verbal communication skills
• Proactive, solution‑oriented mindset with high attention to detail
• Proficiency with enterprise systems and collaboration tools (e.g., Workday, Oracle, Outlook, PowerPoint)

About the team

Our inclusive and global teams win together every day. We’re proud to have the best minds in the industry, who you can learn from as you grow your career. The people, the energy, the connections – it’s unmatched. Come and be part of an ever‑evolving company and get dynamic opportunities that go beyond borders.

What makes a Globalpayer?

Globalpayers think like a client, act like an owner and win as one team. We’re curious and innovative – always finding better ways to deliver impact. We empower each other to make decisions, and it’s our passion that drives excellence in everything we set out to do.

Does this sound like you? Then you sound like a Globalpayer.

Worldpay is dedicated to offering individuals rewarding career opportunities and competitive compensation. For this full‑time position, the good faith estimated annual salary range upon hire is $32.40-$47.73. This range reflects what we reasonably expect to offer based on the role’s responsibilities, level, and geographic location. The actual starting salary will be determined by a candidate’s experience, job‑related skills, and relevant education or training. Please note that changes in work location may impact the final offered salary. We encourage you to consult with your recruiter to confirm the budget for your location and to better understand the applicable pay scale. Candidates and applicants are advised they may redact age information from requested items like transcripts, resumes, and certificates attached to their application for positions that can be performed in Colorado.

EEOC Statement

Worldpay is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here .

Washington Candidates: Click here for information on the Fair Chance Act.

Explore the benefits we offer in the USA

My Health

We offer access to medical coverage that supports the health and wellbeing for you and your family.

My Money

In addition to base salary, you may be eligible for bonuses and/or equity awards, determined by role, level, impact, and our policies.

My Lifestyle

We have a dedicated Wellness Week each year – which includes an extra paid day off - so you can take time to relax, recharge and invest in your wellbeing.

My Family

FLEX, our family inclusion community, offers support for all Globalpayers at every stage, from raising families to caring for loved ones

My Time Off

We offer paid time off and public holidays so you can rest, recharge and spend time on what matters most.