Executive Assistant

Huhtamaki; De Soto (KS); On-site; USD 60,000 - 85,000; Full time

Job summary

Huhtamaki is seeking an experienced executive assistant to support the leadership team in a fast-paced, confidential environment. You will manage calendars, coordinate travel, and handle meetings, budgets, and expense reconciliation with discretion and professionalism.

The role requires strong communication and organizational skills, the ability to learn new tools quickly, and a collaborative mindset. This is an on-site position in Kansas with four days per week in the office.

Qualifications

• Minimum 5 years in an executive assistant or similar role.
• Outstanding verbal and written communication.
• Able to work independently, prioritize, and multi-task in a fast-paced environment.
• Demonstrated ability to maintain confidentiality.
• Proficient in Microsoft Office and able to quickly learn new software.

Responsibilities

• Administrative and Schedule Management: Manage calendars and schedules for leadership with professionalism and confidentiality.
• Travel and Meeting Logistics: Arrange travel, itineraries, and expenses; plan on- and off-site meetings with A/V and accommodations.
• Budget and Expense Administration: Monitor executive budgets and reconcile monthly expenses.
• Project and Committee Support: Assist high-priority projects and participate in corporate committees for engagement activities.
• Support events and activities such as Employee Appreciation Week and holiday events.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Multitasking

Education

Bachelor’s or Associate’s degree

Tools

Microsoft Office

Job description

Enjoy a career, packaged with care, whilst helping protect food, people and the planetWe are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together.We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.Job SummaryThis role provides daily administrative support to leadership team members, ensuring effective time management, communication, and collaboration. Responsibilities include calendar management, coordinating meetings, and arranging travel, all aimed at facilitating smooth operations and successful achievement of business goals. The ideal candidate is technically savvy, adaptable, a fast learner, values confidentiality, and thrives in a collaborative environment. We seek someone who will elevate our administrative services and foster a positive working atmosphere.Essential FunctionsAdministrative and Schedule Management: Manage day-to-day operations of the leadership team, coordinating and maintaining calendars and schedules with professionalism, discretion, and confidentiality.Travel and Meeting Logistics: Handle all aspects of travel, including booking, itinerary creation, and expense reconciliation. Plan logistics for both on- and off-site meetings, overseeing site selection, A/V needs, accommodations, and banquet orders, coordinating with travel services and vendors.Budget and Expense Administration: Monitor and manage the executive operational budget, participating in budget planning and performing monthly expense report reconciliation.Project and Committee Support: Provide support for high-priority projects requiring accuracy and confidentiality, and participate in corporate committees to facilitate engagement activities such as Employee Appreciation Week and holiday events.Job QualificationsRequired:Minimum 5 years in an executive assistant or similar roleStrong attention to detail and excellent organizational skillsOutstanding verbal and written communicationAble to work independently, prioritize, and multi-task in a fast-paced environmentDemonstrated ability to maintain confidentialityProficient in Microsoft Office with capacity to quickly learn new software and systemsPreferred:Bachelor’s or Associate’s degreeExperience in an international companyInterest in digitalization and adopting new toolsEnvironment Office-based role with climate-controlled conditions, requiring at least four days per week onsite.Join us. Help protect food, people and the planet .