Executive Assistant

YOH Services LLC; Dallas (TX); On-site; USD 43,000 - 62,000; Full time

Benefits offered by this job

Medical, Prescription, Dental & Vision

HSA eligible

401K Retirement Savings Plan

Direct Deposit & weekly epayroll

Certification and training

Job summary

Yoh is seeking an experienced Executive Assistant in Dallas, TX for a 3+ month onsite contract. You will support multiple senior leaders, manage complex calendars, coordinate domestic and international travel, and handle confidential information with high discretion.

Responsibilities include meeting planning, note-taking, cross-functional coordination, and expense/budget tracking. Strong communication and MS Office proficiency are required, with a proactive, detail-oriented mindset.

Qualifications

• 5+ years of experience supporting multiple senior executives (VP‑level or above preferred)
• High School Diploma (Required)
• College Degree
• Excellent written and verbal communication, time management and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of discretion, integrity, and diplomacy
• Proficient in Microsoft Office and collaboration tools (Teams, Slack)

Responsibilities

• Manage complex and dynamic calendars and coordinate meetings and travel
• Prepare daily briefings, agendas, and materials for executives
• Serve as a primary point of contact between executives and stakeholders
• Anticipate needs and solve problems to optimize executive efficiency
• Track initiatives, deadlines and action items and follow up for completion
• Plan and execute executive-level meetings, offsites and events
• Capture notes and manage follow-up actions
• Handle confidential information and vendor coordination
• Manage expense reporting and budget tracking
• Maintain filing systems and provide general administrative support

Skills

Calendar management

Communication

Stakeholder management

Problem solving

Microsoft Office

Travel planning

Budget tracking

Vendor coordination

Discretion/confidentiality

Education

High School Diploma

College Degree

Tools

Microsoft Office (Outlook, Excel, PowerPoint, Word)

Teams

Slack

Concur

Job description

Executive Assistant

3+ month contract

Dallas, TX (Onsite - North Park Mall)

The Executive Assistant provides high-level administrative support to multiple senior leaders (approximately four executives). This role requires a proactive, detail-oriented professional who exercises sound judgment, maintains confidentiality, and operates with a strong sense of urgency and professionalism. The Executive Assistant serves as a trusted partner, managing priorities, facilitating communication, and driving execution across a fast-paced and dynamic environment.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex and dynamic calendars, including scheduling internal and external meetings, prioritizing requests and resolving conflicts.
• Coordinate logistics for meetings, events and travel (domestic and international), including accommodation, transportation, meals and event planning details.
• Prepare daily briefings, agendas, and materials to ensure executives are well
• Provide flexible support for last‑minute schedule changes, including occasional evening and weekend availability when business needs arise.

Communication & Stakeholder Management

• Act as a primary point of contact between the executive and internal/external stakeholders.
• Maintain strong relationships with senior leaders, team members and key partners

Operational & Strategic Support

• Anticipate needs and proactively solve problems to optimize executive efficiency
• Track key initiatives, deadlines and action items; follow up to ensure completion
• Support cross‑functional coordination and communication on strategic priorities

Meeting & Event Coordination

• Plan and execute executive‑level meetings, offsites and events
• Capture notes, track decisions and manage follow‑up actions
• Ensure all materials, logistics and participants are aligned

Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality and vendor coordination
• Exercise sound judgment in managing competing priorities and confidential matters

Administrative Operations

• Manage expense reporting, budget tracking and vendor coordination
• Maintain organized filing systems and dopcumentation
• Providing administrative and office support, such as typing, spreadsheet creation and maintenance of filing system and contacts database
• Continuously improve processes to enhance efficiency and effectiveness

Requirements

• 5+ years of experience supporting multiple senior executives (VP‑level or above preferred), ideally in a fast‑paced, high‑demand environment.
• High School Diploma (Required)
• College Degree
• Expert level written and verbal communication, time management and organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast‑paced
• High level of discretion, integrity, and
• Highly proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, Slack).
• Experience in a high‑growth or complex, matrixed
• Demonstrated proactive approach to problem‑solving with strong decision‑making
• Maintain a flexible, helpful, can‑do attitude with energy and
• A high level of self‑awareness, integrity, emotional maturity and diplomacy are a
• Familiarity with travel, expense management systems (e.g., Concur).

Estimated Min Rate: $31.50

Estimated Max Rate: $45.00

What’s In It for You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant’s experience, technical expertise and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

For California applicants qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice: https://www.yoh.com/privacy-notice