Executive Assistant

Yoh Services LLC; Town of Texas, Fort Worth (WI, TX); On-site; USD 4,339,000 - 6,199,000; Part time

Benefits offered by this job

Medical, Prescription, Dental & Vision

Health Savings Account

401K Retirement Savings Plan

Direct Deposit & weekly epayroll

Referral Bonus Programs

Certification and training

Job summary

Yoh Services LLC is seeking an experienced Executive Assistant to support multiple senior leaders in Dallas, TX on a 3+ month contract. This role requires proactive, detail-oriented professionalism, strict confidentiality, and the ability to navigate a fast-paced environment with urgency.

Responsibilities include calendar management, travel coordination, meeting preparation, and cross-functional liaison. You will track priorities, prepare materials, handle expense reporting, and maintain

Qualifications

• 5+ years of experience supporting multiple senior executives (VP-level or above preferred), ideally in a fast-paced, high-demand environment.
• High School Diploma (Required)
• College Degree
• Expert level written and verbal communication, time management and organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion, integrity, and diplomacy.
• Proficiency in Microsoft Office and collaboration tools (Teams, Slack).
• Experience in a high-growth or complex, matrixed organization.
• Demonstrated proactive problem-solving and strong decision-making.
• Flexible, can-do attitude with energy and professionalism.

Responsibilities

• Manage complex and dynamic calendars and schedule internal and external meetings, prioritizing requests and resolving conflicts.
• Coordinate logistics for meetings, events, and travel (domestic and international), including accommodation, transportation, meals, and event planning details.
• Prepare daily briefings, agendas, and materials to ensure executives are well prepared.
• Provide flexible support for last-minute schedule changes, including occasional evening and weekend availability.

Skills

Calendar management

Travel planning

Communication

Stakeholder management

Confidentiality

Microsoft Office

Problem solving

Prioritization

Flexibility

Education

High School Diploma

College Degree

Tools

Microsoft Office

Concur

Teams

Slack

Excel

PowerPoint

Job description

Executive Assistant

3+ month contract

Dallas, TX (Onsite - North Park Mall)

The Executive Assistant provides high-level administrative support to multiple senior leaders (approximately four executives). This role requires a proactive, detail-oriented professional who exercises sound judgment, maintains confidentiality, and operates with a strong sense of urgency and professionalism.

The Executive Assistant serves as a trusted partner, managing priorities, facilitating communication, and driving execution across a fast-paced and dynamic environment.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex and dynamic calendars, including scheduling internal and external meetings, prioritizing requests, and resolving conflicts.
• Coordinate logistics for meetings, events, and travel (domestic and international), including accommodation, transportation, meals, and event planning details.
• Prepare daily briefings, agendas, and materials to ensure executives are well
• Provide flexible support for last-minute schedule changes, including occasional evening and weekend availability when business needs arise.

Communication & Stakeholder Management

• Act as a primary point of contact between the executive and internal/external stakeholders.
• Maintain strong relationships with senior leaders, team members, and key partners

Operational & Strategic Support

• Anticipate needs and proactively solve problems to optimize executive efficiency
• Track key initiatives, deadlines, and action items; follow up to ensure completion
• Support cross-functional coordination and communication on strategic priorities

Meeting & Event Coordination

• Plan and execute executive-level meetings, offsites, and events
• Capture notes, track decisions, and manage follow-up actions
• Ensure all materials, logistics, and participants are aligned

Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality and vendor coordination
• Exercise sound judgment in managing competing priorities and confidential matters

Administrative Operations

• Manage expense reporting, budget tracking, and vendor coordination
• Maintain organized filing systems and dopcumentation
• Providing administrative and office support, such as typing, spreadsheet creation, and maintenance of filing system and contacts database
• Continuously improve processes to enhance efficiency and effectiveness

Requirements

• 5+ years of experience supporting multiple senior executives (VP-level or above preferred), ideally in a fast-paced, high-demand environment.
• High School Diploma (Required)
• College Degree
• Expert level written and verbal communication, time management and organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced
• High level of discretion, integrity, and
• Highly proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, Slack).
• Experience in a high-growth or complex, matrixed
• Demonstrated proactive approach to problem-solving with strong decision-making
• Maintain a flexible, helpful, can-do attitude with energy and
• A high level of self-awareness, integrity, emotional maturity and diplomacy are a
• Familiarity with travel, expense management systems (e.g., Concur).

Estimated Min Rate: $31.50

Estimated Max Rate: $45.00

What’s In It for You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you.

Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh’s hiring clients’ preferences. To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice: https://www.yoh.com/privacy-notice.

Stay Safe During Your Job Search

Fraudulent recruiting communications have become increasingly common. Emails from Yoh recruiters will only come from an @yoh.com email address. Yoh will never ask candidates to pay fees, purchase equipment, send gift cards, or transfer funds as part of the recruiting or hiring process. If you receive a communication that appears suspicious or requests payment, contact Yoh directly before responding or sharing personal information.