Executive Assistant - Onsite in Boston!

Yoh Services LLC; Boston (MA); Hybrid; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical, Prescription, Dental & Vision

Health Savings Account (HSA)

Life & Disability Insurance

401K Retirement Savings Plan

Direct Deposit & weekly epayroll

Referral Bonus Programs

Certification and training

Job summary

The Executive Assistant to the Vice President, Advancement Resources at Yoh Services LLC in Boston will provide administrative support, manage calendars, prepare documents, and assist on campaign operations, including budgeting oversight and expense reporting in collaboration with the Advancement Operations team.

The role requires data analysis, experience with Excel and CRMs (Salesforce), and the ability to develop systems, generate reports and dashboards, while maintaining professional

Qualifications

• Bachelor's degree required with 3-5 years of experience in an office environment.
• Must manage, prioritize, and perform multiple tasks in a fast-paced environment.
• Must collaborate well with others and maintain campus-wide relationships.
• Experience with gathering, analysis, and reporting of data; self-starter and detail oriented.

Responsibilities

• Manage the VP's calendar, meeting preparation, document preparation, and research; track budget and spending.
• Collaborate with Operations to ensure invoices and payments are timely; manage projects end-to-end.
• Coordinate Village of Belonging engagement and events; social media management in collaboration with PM and Communications.
• Maintain budgets and expenditure reporting; summarize and update VP on financials.

Skills

Data analysis

Budget tracking

Calendar management

Communication

Multitasking

Education

Bachelor's degree

3-5 years experience

Tools

Salesforce

Tableau

Cognos

Excel

Job description

Executive Assistant - onsite 4 days (1 remote) in Boston

• Work Schedule:35 hours/week (8 hours a day with 1 hour for lunch)
• Location:Hybrid, in-office 4 days a week with one remote day per week. 300 Mass Ave, Boston, MA 1st floor
• Duration: 6 months
• Top 3 technical or soft skills you'd like to see that will lead you to request an interview?
• Pay Rate: $28-31/hr on W2

*Candidates must be able to work directly on a W2 without sponsorship. No C2C!!

Job Summary

The Executive Assistant to the Vice President, Advancement Resources provides administrative support to the VP, as well as assists on a variety of duties including campaign operations, the Village of Belonging and technology-related tasks and projects. They are responsible for developing effective systems to manage the VP's administrative needs in collaboration with administrative support within the unit, including calendar management, meeting preparation, document preparation, and conducting research for requested projects. The Executive Assistant will also oversee budgets and spending under the VP in collaboration with the Advancement Operations team and is responsible for expense reporting and reconciliation as well as summarizing and updating the VP on these budgets. They will collaborate with Alumni Engagement and the Advancement Resources Project Manager in support of Village of Belonging engagement and events.

The Executive Assistant must have the ability to independently manage projects effectively from start to completion. They will compile, format, and analyze data and make observations, identify new trends and best practices, and make recommendations to the VP. They will utilize existing systems and reporting tools (ex. Salesforce, Tableau, Cognos) to execute reports, dashboards, and extracts and learn new systems as they are introduced.

The Executive Assistant must be comfortable with data manipulation, analysis, and reporting and be well-versed in Microsoft Excel. Experience with CRMs, especially Salesforce, is a plus.

The Executive Assistant must interact in a professional manner with colleagues in Advancement, campus partners and alumni, communicating the vision and mission for the Village of Belonging, and providing support when needed by partners.

2. Key Responsibilities & Accountabilities

Administrative Support

Manage the VP's calendar, meeting preparation, document preparation, and conducting research. Track budget and spending, summarizing and updating the VP. Collaborate with Operations team to ensure invoices and paid in a timely manner. Effectively manage projects from start to finish.

Engagement Follow up

Compile, format, and analyze data and make observations, identify new trends and best practices, and make recommendations. Utilize existing systems to execute reports, dashboards, and extracts. Learn new systems as they are introduced.

Village of Belonging Coordinating, Engagement and Events Preparation

Invitation follow-up, Event follow-up correspondence and tasks, social media management for the Village of Belonging in collaboration with Project manager and Communications

3. Financial Measures/ Customer Service Aspects

Annual Operating Budget that the job manages (excluding payroll, one-time supplements or temporary expenditures such as capital equipment). Explanation: Track spending, submit invoices, reconcile expenses

4. The Organization

(Please attach an organization chart for this area)

Title of the immediate manager: Vice President, Advancement Resources

5. Knowledge, Skill Sets, and Experience

Provide the minimum level of qualifications required for an employee to succeed in this specific job.

Bachelor's degree required with 3-5 years of experience in an office environment. Candidate must be a mature professional who can produce quality results in a fast-paced environment. Must be able to manage, prioritize, and perform multiple tasks at once with ease and efficiency; a flexible attitude is an asset. Must be able to collaborate well with others and maintain campus-wide relationships.

The ideal candidate has experience with the gathering, analysis, and reporting of data. Must be a self-starter who is highly motivated, can think independently and analytically, is organized, and extremely detail oriented. Must be proactive, anticipate problems, and be resourceful to find workable solutions, and should work well with others at all levels. Ability to evaluate potential changes in process or procedure and embrace changes.

The ideal candidate has direct experience in information management and possesses strong written and verbal skills. Experience with managing databases is essential as is a strong working knowledge of Excel. Willingness to learn new skills and technologies. Experience with CRMs, especially Salesforce, a plus.

Estimated Min Rate: $28.00

Estimated Max Rate: $31.00

What's In It for You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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