Executive Assistant

Loenbro; Dallas (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

PTO & holidays

Life and disability insurance

Professional development

Employee assistance program

Job summary

Loenbro is seeking an Executive Assistant to partner with our C-suite, driving focus on top priorities and ensuring operational excellence across the organization. The ideal candidate demonstrates strong judgement, discretion, and the ability to anticipate needs, manage time, travel, and communications with clarity and confidence.

Responsibilities include optimizing the Executive's calendar, email triage and executive communications, preparing concise briefings and materials, coordinating travel

Qualifications

• 5+ years experience within an Executive Assistant role supporting a C-suite level executive.
• Advanced organizational and time management skills with the ability to manage competing priorities seamlessly.
• Polished, professional presence with sound judgement and maturity.

Responsibilities

• Own and optimize the Executive's calendar and time, serving as a strategic gatekeeper.
• Act as an extension of the Executive in managing communications, including email triage, drafting executive-level responses.
• Prepare the Executive for internal and external engagements through concise briefings, KPI insights, and meeting materials.
• Coordinate end-to-end travel, site visits and executive logistics, ensuring readiness and effective engagement.
• Drive coordination across Operations and leaders to present information for executive reviews.
• Track progress, risks and dependencies across key initiatives with visibility.

Skills

Executive support

Calendar management

Communication drafting

Stakeholder coordination

Discretion

Education

Bachelor's or Master's degree

Tools

Microsoft Office

Job description

Reports to: Loenbro Executive

FLSA Classification: Non-Exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary

We are seeking an Executive Assistant that serves as a strategic partner and force multiplier, enabling focus on the company's highest operations priorities. This role requires exceptional judgement, discretion, and the ability to anticipate needs, synthesize information, and drive follow-through across a complex organization. The ideal candidate operates with urgency, clarity, and confidence, acting as an extension of the Executive in managing time, travel, communication, preparation and coordination of critical initiatives.

• Own and optimize the Executive's calendar and time, serving as a strategic gatekeeper who aligns priorities, resolves conflicts, and ensures preparedness for all meetings, travel and reviews.
• Act as an extension of the Executive in managing communications, including email triage, drafting executive-level responses, and translating inputs into actions.
• Prepare the Executive for internal and external engagements through concise briefings, re-reads, KPI insights, and meeting materials that highlight risks, decisions and priorities.
• Coordinate end-to-end travel, site visits and executive logistics, ensuring readiness, compliance and effective engagement with teams and customers.
• Drive coordination across Operations and functional leaders to gather, synthesize, and present information for executive reviews and strategic initiatives.
• Track progress, risks and dependencies across key operational and strategic initiatives, ensuring visibility and follow-through without decision authority.
• Anticipate issues and opportunities by monitoring relationships, personnel dynamics, and emerging risks; proactively surface recommendations and required actions.

Other duties may be assigned as needed to support business operations.

Minimum Qualifications

Required:

• 5+ years experience within an Executive Assistant role supporting a C-suite level executive.
• Advanced organizational and time management skills with the ability to manage competing priorities seamlessly.
• Polished, professional presence with sound judgement and maturity.

Preferred:

• Industry experience is preferred.
• Bachelor's or Master's degree preferred

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Indoor office setting with controlled temperature.
• Potential visits to outdoor industrial sites with exposure to weather extremes.
• Potential exposure to noise, dust, chemicals, or other environmental factors.
• Travel requirements: up to 10% of time.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:

• Living with Integrity
• Acting with Urgency

…we want to hear from you.

Loenbro is an Equal Opportunity Employer