Administrative Assistant

Loenbro; Draper (UT); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company-m​

Paid time off

Life and disability insurance

Professional development and training

Employee assistance program

Job summary

Loenbro West - Salt Lake City, Utah Office is seeking a Construction Administrative Assistant to support project managers and field teams. The role emphasizes accuracy, organization, and reliable documentation in a fast-paced environment.

Responsibilities include onboarding coordination, time entry, payroll support, and maintaining project and subcontractor records. Strong communication and multi-tasking are essential in this position.

Qualifications

• 2-5 years of administrative support in construction or industrial settings.
• Basic understanding of HR onboarding processes.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple priorities in a fast-paced office.

Responsibilities

• Greet and assist visitors and subcontractors professionally.
• Answer and route inbound calls and inquiries.
• Assist onboarding, badging, and paperwork coordination.
• Enter time, support payroll, and maintain field personnel records.
• Maintain project logs, POs, invoices, and subcontractor docs.

Skills

Organizational skills

Time management

Communication

Team collaboration

Attention to detail

Tools

Microsoft Office

Job description

Loenbro

Loenbro West - Salt Lake City, Utah Office

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

Job Summary

The successful candidate will support daily operations within a fast-paced construction project office, working closely with Project Managers, Superintendents, and field teams. This role serves as a key administrative resource, ensuring efficient communication, accurate documentation, and organized project support. Successful Construction Administrative Assistants demonstrate strong attention to detail, organization, adaptability, and the ability to manage routine tasks while supporting dynamic jobsite operations.

Essential Job Responsibilities

• Greet and assist walk-in employees, subcontractors, vendors, and visitors in a professional and timely manner
• Answer and route inbound phone calls, responding to jobsite and project-related inquiries
• Support new hire onboarding, orientation scheduling, badging, and paperwork coordination
• Complete accurate employee time entry, payroll support, and record‑keeping for field personnel

Maintain Project Documentation Including

• Project logs
• Purchase orders and invoices
• Equipment tracking logs
• Subcontractor documentation

Assist Project Management and field leadership with administrative project support. Scan, upload, and organize project files using document management systems and imaging software. Maintain organized filing systems for compliance, safety, and project records. Support communication between field crews, management, and corporate departments.

Required

Minimum Qualifications

• 2-5 years of administrative, clerical, or office support experience (construction or industrial environment preferred)
• Basic understanding of HR and onboarding processes within a construction or field operations setting
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work in a fast‑paced construction office supporting multiple priorities

Preferred

• Experience supporting construction projects, jobsite offices, or field operations
• Strong organizational and time‑management skills
• Excellent attention to detail and accuracy
• Effective communication and interpersonal skills with both office and field personnel
• Ability to handle confidential employee and project information with professionalism and discretion

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Comply with all company policies and procedures. Occasionally you may need to kneel, reach, or stoop. Climbing up and down stairs and ladders to both get in and out of trenches and up to elevated platforms (scaffolding at significant heights). If driving is required, valid driver license and proof of insurability are required. All drivers are subject to a DMV background records search. This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO)
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided ByCore Values (LEAD), Grounded Ingritand Acommitment To Excellence, Loenbrobettersour Families, Customers, Andlocalcommunities. If You Are Ready To Be Part Of a Company ThatLEADSby

Living with Integrity

Exceeding Expectations

Acting with Urgency Delivering Excellence

Loenbro is an Equal Opportunity Employer