Executive Assistant

Career Group; Corte Madera (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player in the luxury goods sector is seeking a talented Executive Assistant to support C-level executives in their Corte Madera office. This dynamic role demands exceptional organizational and communication skills, as well as the ability to manage complex schedules and travel arrangements. The ideal candidate will thrive in a fast-paced environment, ensuring confidentiality and professionalism while collaborating with a dedicated team. If you are ready to make a significant impact in a prestigious company and showcase your administrative expertise, this opportunity is perfect for you.

Qualifications

• 5-8 years of experience as an Executive Assistant supporting C-level executives.
• Excellent organizational and communication skills are essential.

Responsibilities

• Manage executive's calendar, meetings, and travel arrangements.
• Coordinate logistics for meetings and events, ensuring smooth operations.

Skills

Organizational Skills

Communication Skills

Confidentiality

Multi-tasking

Strategic Support

Education

Bachelor’s Degree

Job description

An highly prestigious, dynamic, and successful luxury goods company is seeking a bright and motivated Executive Assistant to support a top C-level executives within their Corte Madera office. The ideal candidate will thrive and have experience managing Executive Assistant tasks such as travel coordination and arrangements, extensive calendar management and prioritization, meeting logistics, schedule organization, expense reports, and ad hoc projects as they arise. This is a highly visible role requiring professional communication, strategic support, confidentiality, and the ability to multi-task. If you thrive in a collaborative team and are looking for a place to flex your administrative skills, we would love to hear from you!

What you’ll do:

1. Ensure that the executive’s busy and detailed calendar, meetings, and schedule are organized and prioritized accordingly.
2. Coordinate logistics for various fast-paced meetings, conferences, and other events, collaborating with other administrators to ensure smooth operations, gathering materials, and managing actions items.
3. Manage the expense reports of executive, confirming compliance and accurately recording items.
4. Arrange travel via ground/air on a domestic and international basis, coordinating various elements to adhere to travel policies and maintain comfortability for the executive.
5. Collaborate with administrative team to arrange events such as team lunches and birthday celebrations.
6. Work diligently to maintain confidentiality while operating as a liaison between the executive and internal teams.

What you’ll bring:

1. A Bachelor’s degree is preferred.
2. Experience with directly supporting high-level or c-suite executives is preferred.
3. 5-8 years of prior executive assistance experience.
4. Excellent organizational and strategic support skills.
5. Outstanding written and oral communication skills.
6. No task is too big or small.
7. Ability to prioritize competing deadlines.

Salary Range:

$125,000 - $150,000 with bonus and benefits.

***This is an onsite role located in Corte Madera.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Wholesale Luxury Goods and Jewelry