Executive Assistant

On the Table; Columbus (OH); On-site; USD 54,000 - 66,000; Full time

Job summary

On The Table, a Columbus-based restaurant group, is seeking an Executive Assistant & Community Coordinator to support the President & CEO and keep the office running smoothly day to day. The role emphasizes closing loops, tracking open items, and following through on commitments in a fast-moving environment.

Responsibilities include calendar management, meeting coordination, note-taking, stakeholder communications, confidentiality, project support, community engagement with partners and sponsors

Qualifications

• Bachelor's degree preferred but not required.
• Experience supporting executives or leadership teams.
• Experience coordinating with external partners or vendors is a plus.
• Proficiency with calendar tools and Microsoft 365 suite.

Responsibilities

• End-to-end follow-through on commitments and open items with the CEO.
• Manage CEO calendar, meetings, and events.
• Coordinate meetings, agendas, and materials.
• Take detailed notes and capture action items.
• Serve as primary contact for internal/external stakeholders.
• Handle confidential information with discretion.
• Support projects, research, data analysis, and presentations.
• Coordinate travel and itineraries.
• Collaborate with Marketing & Communications for community & partnerships.

Skills

Calendar management

Attention to detail

Communication skills

Discretion

Education

Bachelor's degree (preferred)

Tools

Microsoft 365

Notion

Job description

About Us:

On The Table is a Columbus-based restaurant group behind Beer Barrel Pizza & Grill, a Midwest staple with 11 locations across Ohio and Indiana, and Sycamore, an upscale independent concept in Columbus's German Village. We're a team that works hard, has fun, and takes real pride in what we do. Our brands are bold, community-rooted, and full of personality.

Position Overview: We are seeking a highly organized and proactive Executive Assistant & Community Coordinator to support On The Table's President & CEO and to keep the office running smoothly day to day. Above all, this role exists to close loops and hold details; to track open items and follow through until they are genuinely closed. The work is varied and fast-moving: calendar and communications, coordination across the leadership team, community engagement and events, new projects and partnerships, and the steady stream of one-off details that keep an office humming. The role also works in close collaboration with the Director of Marketing & Communications.

Key Responsibilities

• Own follow-through from end to end: capture every commitment, next step, and open item across the CEO's world, and stay on them until they are genuinely closed, so nothing stalls.
• Calendar Management — efficiently manages CEO's schedule, ensuring all appointments, meetings, and events are well-organized, and prioritizing tasks accordingly.
• Meeting Coordination — coordinate and schedule internal and external meetings, including logistics, agenda preparation, and distribution of materials.
• Note Taking — attend meetings as requested and take detailed and accurate notes, capturing action items, decisions, and key discussion points.
• Communication — act as a primary point of contact between CEO and internal/external stakeholders, responding to emails and phone calls on their behalf.
• Confidentiality — maintain a high level of confidentiality and discretion when handling sensitive information and documents.
• Support Projects — assist in various projects and initiatives, including research, data analysis, and presentation preparation, and support new projects and developments from a coordination standpoint.
• Community Engagement Support — serve as liaison between the Director of Marketing & Communications and community partners, non-profits, and sponsors for both Beer Barrel Pizza & Grill and Sycamore, managing the Dine & Donate program end-to-end and tracking related financials.
• Entertainment Coordination — source, book, and coordinate entertainment talent and vendors, from contracts and scheduling through day-of logistics and serving as their main point of contact.
• General Administrative Tasks — provide administrative support as needed, such as drafting correspondence, proofreading documents, and performing other tasks to ensure the efficient operation of the office.
• Coordinate travel and itineraries as needed.
• Help keep personal and professional commitments aligned where the two intersect, anticipating and smoothing the points where they overlap, with discretion.

Qualifications

• Bachelor's degree preferred but not required.
• Prior experience in an administrative, coordinator, or executive support role, preferably supporting business owners, executives, or leadership teams.
• Experience coordinating with external partners, vendors, or talent/booking is a strong plus.
• Exceptional organizational skills and attention to detail; comfortable managing multiple priorities across leadership and cross-functional programs.
• Excellent written and verbal communication skills.
• Highly proficient in Microsoft 365 (Outlook, Teams, SharePoint, and Office) and calendar tools, and a fluent, comfortable user of Notion; this office runs on it.
• Ability to maintain confidentiality and exercise discretion.
• A proactive problem-solver who takes initiative on unfamiliar challenges, with the judgment to triage competing demands, protect what matters most, and say so when priorities need to give.
• A high degree of flexibility.
• Prior experience in restaurant, hospitality, non-profit partnerships, or event/talent booking is a plus.
• An entrepreneurial spirit; someone drawn to building and growing things who thrives in a fast-moving, evolving organization.
• An aptitude for food, design, art, and culture.

What We Offer

On The Table offers a comprehensive benefits package including medical, dental, and vision coverage, a 401(k) with company match, and a generous paid time off and holiday plan. Beyond the benefits, this is a rare seat at the center of a growing, multi-concept restaurant organization. You will work directly with the President & CEO, see how every part of the business runs, and have real runway to grow into broader operations or project responsibilities over time. Compensation is up to $60,000 and commensurate with experience.

This is a 100% in-person, full-time, salaried position based in downtown Columbus, OH, reporting to the President & CEO and close collaboration with the Director of Marketing & Communications. Travel and weekend work may be required on as-needed basis, depending on project or event.

On The Table is an equal opportunity employer. We offer a welcoming and inclusive environment in service of one another, our employees, the diverse customers we aim to serve, and the communities we call home.