Executive Assistant

Children's Hospital Colorado; Colorado Springs (CO); On-site; USD 64,000 - 96,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Life and disability insurance

Paid parental leave

403b employer match

Wellness program

Education benefit

Annual bonus program

Job summary

Children's Hospital Colorado in Colorado Springs is seeking an Executive Assistant to the Southern Colorado Region President and Senior VP, VP/Chief Nursing Officer, and Chief Medical Officer. You will serve as a trusted partner, manage complex calendars, prepare materials, and coordinate communications with the Board and senior leadership with discretion.

The role requires five years of administrative support to senior leaders, fluency with Microsoft Office and collaboration tools, and a

Qualifications

• Five years of experience providing administrative support to organizational senior leadership.
• Education: High School Diploma or equivalent.
• A relevant Associate or higher degree may substitute for the required experience on a year-for-year basis.

Responsibilities

• Plans and coordinates activities and meetings for executives, including travel arrangements and event planning.
• Manages information flow to executives, briefings, and communications with Board, donors, and team members.
• Provides confidential administrative support, agendas, minutes, and reporting documents.
• Develops relationships with internal/external stakeholders including senior leadership and Board members.
• Supports organizational financial processes and tracks expenses and supplies.
• Completes payroll, invoices, and non-employee check requests for executives.
• Coordinates event details and contracts with internal and external stakeholders.

Skills

Microsoft Word

PowerPoint

Excel

Zoom

Teams

SharePoint

OneDrive

Education

High School Diploma or equivalent

Associate degree or higher substitution

Tools

Zoom

Teams

SharePoint

OneDrive

Job description

Job Overview

The Executive Assistant to the Southern Colorado Region President and Senior VP, VP/Chief Nursing Officer, and Chief Medical Officer of Children's Hospital Colorado located in Colorado Springs serves as a trusted strategic partner and operational anchor, enabling them to lead effectively in a highly complex, regulated environment. This role provides high-level administrative, governance, and coordination support, managing executive priorities, complex calendars, board and senior leadership interactions, and sensitive communications with discretion and professionalism. The Executive Assistant anticipates needs, facilitates seamless information flow across the organization, and ensures preparedness for key meetings, decisions, and external engagements. With a deep understanding of healthcare operations and confidentiality requirements, the Executive Assistant represents the office with credibility, judgment, and precision, contributing directly to organizational effectiveness and leadership impact.

This role is based in Colorado Springs.

Key Responsibilities

• Plans and coordinates the President, Senior VP, CNO and CMO activities, meetings, and events to include making travel arrangements, leading event planning, developing agendas and meeting materials, and preparing meeting minutes.
• Manages the flow of information to and from the President, Senior VP, CNO and CMO by making decisions on priority of messages and meeting requests; briefing the President, Senior VP, CNO and CMO of upcoming commitments and responsibilities; and communicating directly, and on behalf of the President, Senior VP, CNO and CMO, with Board members, donors, patients/families and team members.
• Provides administrative support, including preparations for highly confidential information and materials, to include answering and directing phone calls, preparing agendas and meeting minutes, composing and editing written correspondence and documents, compiling information and preparing reports, and maintaining filing systems.
• Develops and maintains effective working relationships with internal/external stakeholders, to include senior leadership, team members, Foundation leaders, Board of Directors, and community members.
• Provides support for organization and department financial processes and transactions including ordering, tracking and maintaining supplies and other inventory; and tracking and reporting expenses.
• Completes payroll processing, invoice processing, check requests for non-employee stakeholders, P-card approvals, and catering requests on behalf of executives.
• Coordinates event details with internal stakeholders, external guests, the Corporate and Community Relations Department including negotiating contracts for meeting and convention sites and details associated with the events.

Minimum Qualifications

• EDUCATION - High School Diploma or equivalent.
• EXPERIENCE - Five years of experience providing administrative support to organizational senior leadership.
• EQUIVALENCY - A relevant Associate or higher degree may substitute for the required experience on a year-for-year basis.

Preferences

• Demonstrated fluency in Microsoft Word, PowerPoint, and Excel
• Familiarity with collaboration platforms such as Zoom, Teams, SharePoint, and OneDrive.

Salary Information

Pay is dependent on applicant's relevant experience.

Annual Salary Range (Based on 40 hours worked per week): $63,739.87 to $95,609.81

Benefits Information

Here, you matter. As a Children's Hospital Colorado team member, you will receive a competitive pay and benefits package designed to take care of your needs that includes base pay, incentives, paid time off, medical/dental/vision insurance, company provided life and disability insurance, paid parental leave, 403b employer match (retirement savings), a robust wellness program, and access to professional development tools, including an education benefit to help you advance your career.

As part of our Total Rewards package, Children's Colorado offers an annual employee bonus program that rewards eligible team members based on organizational performance. If organizational goals are met for the year, the bonus is paid out the following April.

Children's Colorado delivers annual base pay increases to eligible team members based on their performance over the previous year.

EEO Statement

It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. Be aware that none of the questions are intended to imply illegal preferences or discrimination based on non-job-related information. The position is expected to stay open until the posted close date. Please submit your application as soon as possible as the posting is subject to close at any time once a sufficient pool of qualified applicants is obtained.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.

Estimated Close Date: 09/27/2026