Executive Assistant

The Aerozone; Cleveland (OH); Hybrid; USD 50,000 - 75,000; Full time

Job summary

The Aerozone in Cleveland, OH is seeking an Executive Assistant to support the Senior VP of Flight Operations and other Flight Department executives from the Global Command Center. The role focuses on scheduling, calendar management, travel planning, and providing administrative support to executives.

Key duties include handling calls, filing, meeting preparation, preparing letters and reports, processing invoices and expenses, and maintaining databases.

Qualifications

• Experience supporting executives in a corporate environment.
• Proficiency with MS Outlook and calendar management.
• Strong organizational and communication skills.

Responsibilities

• Assists executives in managing schedules using MS Outlook and coordinates events, meetings, and travel.
• Provides administrative support to Flight Department executives as needed.
• Handles telephone calls for the Senior VP from internal and external customers.
• Performs filing, copying, mailings, and meeting preparation.
• Prepares letters, correspondence, memos, policies and procedures.
• Generates reports and manages invoices and expenses.
• Maintains databases and travel arrangements.

Job description

Department: 204 Aircraft Management Location: Cleveland, OH POSITION SUMMARY The Executive Assistant provides administrative and secretarial support to the Senior VP of Flight Operations, and other executives in the Flight Department. Based in the Global Command Center, Cleveland, Ohio. DUTIES & RESPONSIBILITIES – Assists the Flight Department executives in the management of his/her respective schedules utilizing MS Outlook including planning and organizing events, meetings and travel. – This position will provide administrative support to the Flight Department executives as needed. – Handles telephone calls for the Senior VP from both internal and external customers. – Provide administrative support to the Flight Department executives in a variety of capacities including: – Filing, copy projects and mailings – Meeting preparation – Processing of letters, correspondence, memos, policies and procedures – Report generation – Invoice and expense reporting – Database management – Travel Co…

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