Executive Assistant

RIM Recruitment Professionals; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

RIM Recruitment Professionals is seeking an Executive Assistant to support the CEO with calendar management, travel coordination, and communications across internal and external stakeholders. The role emphasizes discretion, responsiveness, and driving productivity in a fast-paced environment.

The EA will manage multiple projects, serve as gatekeeper for partnerships and vendors, and provide regular progress updates to the CEO while learning additional CEO duties as needed.

Qualifications

• Minimum 5+ years in an executive assistant or administrative role.
• Excellent written and verbal communication skills.
• Strong time-management skills with the ability to coordinate multiple projects.
• Proficiency with office productivity tools and quick learner of new software.

Responsibilities

• Act as a point of contact for multiple departments, internal and external.
• Manage and maintain multiple projects as directed by the CEO.
• Plan, prepare, and execute tasks aligned with high-level CEO objectives.
• Guard and manage partner relationships, vendors, and colleagues as gatekeeper.
• Provide regular progress reports to the CEO on ongoing projects.
• Assist with CEO responsibilities and related tasks as needed.
• Respond to requests and inquiries promptly and appropriately.
• Conduct research and produce reports, presentations, and briefs for the CEO.

Skills

Communication skills

Time management

Organization

Self-management

Discretion

Tools

Microsoft Office

Job description

POSITION SUMMARY

The Executive Assistant provides support including calendar management, travel coordination, communications with internal and external stakeholders working directly with the CEO in a well- organized and timely manner. The Executive Assistant promotes a positive work culture that encourages communication, productivity, and job satisfaction. Responsiveness is a must, quick response times and availability.

PRIMARY RESPONSIBILITIES INCLUDE, but are not limited to:

• Act as a point of contact for a variety of different departments, internal and external to the company.
• Manage, and maintain multiple projects within the organization instructed by the CEO.
• Prepare, plan, and execute tasks and projects associated with high-level objectives established by the CEO.
• Be a point of contact and manage partner relationships, while acting as the gatekeeper for internal and external contacts, including vendors, partners, and colleagues.
• Report directly to the CEO with new information and progress on projects on a regular basis.
• Learn and assist with tasks related directly to the CEO's responsibilities.
• Handle and respond to requests and queries appropriately in a timely manner.
• Conduct research and produce reports, presentations, and briefs based on the needs of the CEO.
• Maintain a high degree of discretion, confidentiality, and professionalism.

REQUIRED EDUCATION AND EXPERIENCE

• Minimum of 5+ years of experience in an executive assistant or administrative role, demonstrating a capacity for self-management, intuitiveness, and independent work.
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Must be willing to work onsite in the West Chicago Loop.

PHYSICAL DEMANDS / REQUIREMENTS

• Ability to sit or stand at a computer workstation for long periods of time.

DESCRIPTION OF WORK ENVIRONMENT

Generally, works in an office environment but may occasionally be required to perform job duties outside of the typical office setting. Typical hours are 8: 30am -5: 30 pm Local Time with availability after hours #RIMUS