Executive Assistant

The Larko Group; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Job summary

A leading investment firm in Chicago is seeking a highly organized Executive Assistant to support its executive leadership. The role involves managing logistics, communications, and reports, requiring strong multitasking abilities and attention to detail. Ideal candidates have a Bachelor's degree and at least three years of relevant experience in a professional services environment. Join this dynamic team and contribute to the firm's success!

Qualifications

• 3+ years of experience as an Assistant in professional services preferred.
• Team player able to perform multiple tasks simultaneously.
• Experience booking travel and working in multiple time zones.

Responsibilities

• Manage and coordinate logistics for meetings, events, and travel for executive leadership.
• Maintain comprehensive records and assist in drafting business correspondence.
• Ensure team members are prepared with materials for meetings.

Skills

Multitasking

Problem-Solving

Communication

Organizational Skills

Attention to Detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

Concur

Job description

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Direct message the job poster from The Larko Group

Join a Leading Investment Firm in Chicago! Are you ready to take on a fast-paced and rewarding role with one of Chicago’s most prestigious investment firms? Our client is seeking a highly organized and proactive Executive Assistant to support executive leadership and contribute to their continued success. This is an exciting opportunity to leverage your resourcefulness, problem-solving skills, and ability to thrive in a dynamic environment.

If you're a motivated professional with strong multitasking abilities and a passion for excellence, we encourage you to apply today!

Responsibilities

• Manage and coordinate logistics for meetings, events, and travel for executive leadership..
• Manage calendars for the team, including making appointments and prioritizing the most sensitive matters.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Ensure Investment team members are prepared with all materials and information for meetings, events, and

travel by compiling reports and/or presentations.

• Assist in the management of communications received by members of the Investment team.
• Communicate and work effectively with internal and external stakeholders, and across all levels of the organization.
• Assist in drafting and posting articles to the internal SharePoint site.
• Maintain comprehensive and accurate records.
• Anticipate needs and solve problems independently.
• Maintain a high level of support skills, including excellent communication and technology skills.
• Follows through on commitments; Upholds organizational values.
• Create reports, write, edit, and proofread business correspondence.
• Maintain and update data and contact information.
• Additional responsibilities include expense reports, mail distribution, lunch meetings, and document approval.
• Answer phones and provide back-up to other Assistants as needed.
• Organize and prioritize workload and work in a fast-paced environment.

Ideal Experience

• Bachelor's degree, or equivalent combination of education and experience.
• 3+ years of experience working as an Assistant in professional services preferred.
• Team player with the ability to perform multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Excellent attention to detail, organization, and time management skills with the ability to prioritize tasks effectively and manage competing deadlines.
• A positive attitude and the willingness to perform a variety of tasks to meet the daily demands of the business.
• Friendly and professional demeanor.
• Experience booking travel and working in multiple time zones.
• Proficient in Microsoft Office suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience with Concur for expense reporting is a plus.
• Demonstrated ability to learn other systems or applications necessary to perform the job function.

#117841

The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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