Executive Assistant

Vista Equity Partners; Chicago (IL); On-site; USD 72,000 - 82,000; Full time

Job summary

A leading company is seeking an Executive Assistant to provide high-level administrative support to senior executives in a fast-paced environment. The ideal candidate will manage schedules, travel, and logistics while maintaining confidentiality and interacting with various stakeholders. This is a key role that requires excellent organizational skills and the ability to handle multiple priorities efficiently.

Qualifications

• 3+ years administrative support experience in a fast-paced environment.
• Ability to handle confidential information discreetly.
• Strong written and verbal communication skills.

Responsibilities

• Manage and coordinate logistics for meetings and travel for executives.
• Compile reports and prepare expense reports using Concur.
• Provide backup coverage for administrative team members.

Skills

Organizational skills

Attention to detail

Interpersonal communication

Resourcefulness

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Join to apply for the Executive Assistant role at Vista Equity Partners

Join to apply for the Executive Assistant role at Vista Equity Partners

Position Summary

The Executive Assistant is responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing his/her schedule, travel, and expenses. The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.

Position Summary

The Executive Assistant is responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing his/her schedule, travel, and expenses. The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.

This role is based in Chicago, IL OR Austin, TX and is for an immediate start.

Responsibilities

• Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team.
• Ensure supported executives are prepared with all materials and information for meetings, events, and travel by compiling reports and/or presentations.
• Set up and break down catering, facilities, and A/V for meetings.
• Ability to provide back up coverage for administrative team members in the office, including reception and office services.
• Generate reports in Excel and PowerPoint.
• Prepare expense reports utilizing Concur.
  
  

Qualifications

• 3+ years administrative support experience within a fast-paced professional environment - private equity, investment banking, law firm or professional services experience a plus
• Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
• Strong attention to detail, follow-up and excellent organizational skills
• Ability to treat sensitive and confidential information with appropriate discretion
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
• Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus
• Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
• Occasional after-hours work may be required
• Bachelor’s degree preferred
  
  

The annualized base pay range for this role is expected to be between $72,000-82,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.

Company Overview

Vista is a leading global investment firm that invests exclusively in enterprise software, data and technology-enabled organizations across private equity, credit, public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers and employees. Vista’s investments are anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions and proven, flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future – a healthier planet, a smarter economy, a diverse and inclusive community and a broader path to prosperity. Further information is available at vistaequitypartners.com . Follow Vista on LinkedIn @Vista Equity Partners or Twitter @Vista_Equity .

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development, Business Consulting and Services, and IT Services and IT Consulting

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