Executive Assistant

StratasCorp Technologies; Chesapeake (VA); On-site; USD 55,000 - 60,000; Full time

Job summary

StratasCorp Technologies in Chesapeake, VA seeks an Executive Assistant to support daily front office operations in a secure facility. You will be the primary contact for visitors and callers, ensuring a professional, organized reception.

The ideal candidate has at least three years of administrative experience, strong customer service skills, and proficiency with Microsoft Office. This role requires confidentiality and the ability to manage multiple tasks in a fast-paced setting.

Qualifications

• Minimum three years of reception/administrative experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to handle confidential information and maintain security procedures.
• On-site in Chesapeake, VA, Monday–Friday, eight-hour workdays.

Responsibilities

• Monitor front office and building entrance to maintain a secure, orderly facility.
• Answer and direct calls using a multi-line system, providing information to callers.
• Greet visitors and issue visitor badges per security procedures.
• Perform general clerical and administrative tasks as needed.
• Receive, sort and distribute mail and deliveries to staff.
• Direct visitors to training rooms and meeting locations.
• Schedule and coordinate conference room reservations for meetings and training.
• Maintain corporate telephone directory and contact lists.
• Prepare coffee and ensure reception areas are ready for daily operations.
• Maintain reception areas and common spaces in professional condition.
• Support special projects with administrative assistance.

Skills

Customer service

Microsoft Office

Verbal communication

Written communication

Confidentiality

Education

High school diploma or equivalent

Job description

Our team in Chesapeake, VA, has an immediate need for a professional and customer-focused Executive Assistant to support daily front office operations within a secure facility. Will serve as the primary point of contact for visitors, customers, and incoming callers while ensuring the reception area remains organized, professional, and secure.

The ideal candidate will have at least three years of administrative support experience, strong customer service skills, and proficiency in Microsoft Office. This individual must demonstrate professionalism, attention to detail, discretion, and the ability to manage multiple administrative responsibilities in a fast-paced environment.

Location: Chesapeake, VA

Work Schedule: Monday–Friday, 8-hour workdays (On-site)

Security Clearance: Active Secret Security Clearance preferred

Education: High School Diploma or equivalent

Key Responsibilities

• Monitor the front office and building entrance to help maintain a secure and orderly facility.
• Answer and direct calls using a multi-line telephone system, providing information and assistance to callers as appropriate.
• Greet customers, visitors, and employees professionally, and issue visitor badges in accordance with established security procedures.
• Perform general clerical and administrative support duties as needed.
• Receive, sort, and distribute incoming mail, packages, and deliveries to the appropriate employees.
• Direct visitors, students, and other guests to designated training classrooms and meeting locations.
• Schedule and coordinate conference room reservations to support meetings and training activities.
• Maintain, update, and distribute the corporate telephone directory and contact lists.
• Prepare coffee and ensure designated office areas are ready for daily operations, including turning on lights as needed.
• Maintain the cleanliness, organization, and professional appearance of reception areas and common spaces.
• Provide administrative assistance with special projects and other duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Minimum of three years of experience in reception, administrative support, or a similar office-based role.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Demonstrated customer service skills and the ability to interact professionally with visitors, customers, employees, and external contacts.
• Strong verbal and written communication skills.
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively.
• Ability to maintain confidentiality and follow established security procedures.
• Ability to work on-site in Chesapeake, VA, Monday through Friday, for an eight-hour workday.
• Ability to maintain a professional appearance and adhere to business-casual dress standards.

Preferred Qualifications

• Active Secret security clearance.
• Previous experience supporting a secure facility or working in a government contracting environment.
• Familiarity with visitor management, access control, and general office security procedures.

The anticipated salary range for this role is $55,000 to $60,000 annually. The anticipated salary range for this position is provided in accordance with applicable pay transparency laws. The final starting salary will be determined based on a variety of job-related factors, including the selected candidate's qualifications, skills, relevant experience, education, certifications, and work location (where applicable), as well as internal equity and market considerations.

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