Executive Assistant

National Association for Stock Car Auto Racing (NASCAR); Charlotte, Northern (NC, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

NASCAR seeks an Executive Assistant in Charlotte, NC to provide high-level administrative support to assigned executives. You will manage calendars, coordinate meetings, draft correspondence, and prepare materials that help leaders move fast in a dynamic sports and entertainment organization.

The role requires discretion with confidential information, strong written and verbal communication, and the ability to handle travel, expenses, and cross‑functional collaboration.

Qualifications

• Minimum associate degree and 4+ years of experience supporting executives.
• Excellent written and verbal communication with strong attention to detail and accuracy.
• Ability to manage calendars, travel, and confidential information.

Responsibilities

• Manage executive calendars, meetings, and priorities.
• Draft, edit, and prepare correspondence, presentations, reports, and materials.
• Coordinate travel, flights, accommodations, transportation, visas, and itineraries.

Skills

Written and verbal communication

Organization

Time management

Prioritization

Discretion and confidentiality

Relationship building

Education

Associate's degree

Job description

## Executive AssistantApplylocations: Charlotte, NCtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR14266**At NASCAR, you will work alongside passionate people creating experiences fans feel and helping shape the future of sports and entertainment.** NASCAR is seeking an **Executive Assistant** to provide high-level executive and administrative support to assigned executives. This position is based in Charlotte, North Carolina. **What You’ll Do*** Manage executive calendars, priorities, meetings, and commitments to maximize time and efficiency.* Draft, edit, and prepare correspondence, presentations, reports, and other executive materials.* Handle highly confidential information with professionalism and discretion.* Prioritize and manage communications, responding, redirecting, or escalating as appropriate.* Coordinate all executive travel, including flights, accommodations, transportation, visas, and required documentation.* Prepare detailed travel itineraries, meeting agendas, and supporting materials.* Prepare and reconcile expense reports in accordance with company policy.* Research and compile information to support executive decisions and meeting preparation.* Coordinate communication between executives and internal and external stakeholders, serving as a trusted liaison across the organization.* Attend meetings, capture key decisions and action items, and track follow-through.* Lead or support special projects, initiatives, and events.* Maintain organized files, records, and documentation in compliance with retention guidelines.* Anticipate executive needs and proactively resolve issues to keep priorities moving.* Represent assigned executives and NASCAR with professionalism, tact, and sound judgment.* Stay informed on company initiatives, policies, and industry trends to provide proactive support.* Assist with occasional personal matters while maintaining professionalism and confidentiality.* Partner with administrative staff to ensure seamless office operations and backup support.**What You’ll Bring*** Associate’s degree and 4+ years of experience supporting executives, preferably within the sports, entertainment, or marketing industry, or an equivalent combination of education and experience.* Excellent written and verbal communication skills with strong attention to detail and accuracy.* Strong organizational, time management, and prioritization skills with the ability to manage multiple priorities and meet deadlines.* A proactive, solutions-oriented mindset with the ability to work independently and exercise sound judgment.* High level of professionalism, discretion, and confidentiality when handling sensitive information.* Demonstrated ability to build strong relationships and communicate effectively with senior leaders, internal teams, and external stakeholders.**Why This Role?**Behind every successful leader is a trusted partner who keeps priorities moving and opportunities on track. In this role, you'll work alongside senior executives, help advance key initiatives, and make a meaningful impact across the organization. If you're organized, resourceful, and energized by a fast-paced environment where no two days are the same, you'll thrive by bringing sound judgment, professionalism, and a proactive approach to each day. **Behind every race weekend are talented people helping shape the future of sports and entertainment. If you are ready to make an impact alongside passionate teammates, we encourage you to apply.** Explore this opportunity and apply at www.careers.nascar.com. Our people are the key to our success. That is why we offer competitive compensation, a comprehensive benefits package focused on wellness, and opportunities to grow and develop both personally and professionally. NASCAR is an Equal Opportunity Employer and is committed to conducting recruitment and hiring activities in a fair, ethical, and legally compliant manner**.** In support of this commitment, all employment decisions are based on job-related qualifications, skills, experience, and performance, and are made without discrimination based on any legally protected characteristic, including but not limited to race, ethnicity, gender, religion, sexual orientation or gender identity, national origin, age, military or veteran status, disability, or any other status protected by applicable federal, state, or local law, including socioeconomic, marital, parental, or caregiving status. Follow us on LinkedIn and X for future opportunities and company news.