Executive Assistant

Hayward Industries; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Hayward Holdings Inc. in Charlotte, NC is seeking an organized Executive Assistant to support three senior executives. You will manage calendars, schedule meetings, coordinate travel, and prepare materials for executive reviews.

The role requires discretion, professionalism, and strong MS Office skills; you will create PowerPoint presentations, spreadsheets, and reports for special projects in a dynamic, fast-paced environment.

Qualifications

• Bachelor's degree or equivalent experience required.
• Minimum five years’ experience in executive support or similar roles.
• Strong MS Office proficiency and ability to handle confidential information.

Responsibilities

• Coordinate calendar and scheduling for executives and meetings.
• Determine priority matters and keep executives informed of time-sensitive issues.
• Complete special projects including PowerPoint presentations, spreadsheets, and reports.
• Embrace technology to drive efficiency and prepare agenda material.
• Coordinate travel arrangements and produce expense reports.
• Perform other duties as assigned.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Time management

Education

Bachelor's degree or equivalent

Tools

MS Office

PowerPoint

Outlook

Excel

Word

Job description

Hayward Holdings Inc. (NYSE "HAYW") is one of the leading manufacturers of residential swimming pool equipment in the world, with a significant presence in the commercial pool market that is continuously growing. Hayward designs, manufactures, and markets a full line of residential and commercial pool and spa equipment including pumps, filters, heating, cleaners, salt chlorinators, automation, lighting, safety, flow control and energy solutions at our company owned facilities. Headquartered in Charlotte, North Carolina, Hayward also has facilities in Tennessee, Arizona, and Rhode Island, Georgia, as well as Canada, Spain, France, Australia, and China.Position OverviewHayward is seeking a highly organized and proactive Executive Assistant to support three senior executives while providing administrative and project coordination support to Senior Level Executive Assistants. This role is responsible for managing executive priorities, calendars, meetings, travel, communications, and special projects, while contributing to the efficient operation of the executive office through meeting logistics, hospitality coordination, and other administrative support activities. The ideal candidate will demonstrate exceptional professionalism, discretion, attention to detail, and a commitment to delivering a high level of service. This role's dynamic nature requires the ideal candidate to have exemplary time management skills and the ability to identify and anticipate the executives' needs. The position must interact seamlessly and professionally with various individuals, including members of the Senior Leadership Team, and teams that report to these executives. This position will be based at our Charlotte, NC headquarters.ResponsibilitiesCoordinate calendar and scheduling for assigned executives and schedule various meetings as required.Determines priority matters of attention for the executives and keeps them advised of time-sensitive issues, enabling appropriate follow-up.Complete various special projects, including creating PowerPoint presentations, spreadsheets, special reports, and agenda material.Embrace and leverage technology to drive efficiency and effectivenessConduct miscellaneous analysis and reporting.Coordinate travel arrangements for executives.Produce expense reports and process invoices as necessary.Perform other miscellaneous duties as assignedQualificationsBachelor's degree or equivalent experienceMinimum five years’ experience in similar rolesPrevious executive administrative or related experience is requiredStrong working knowledge of and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)Excellent communication and interpersonal skillsOrganization and Planning - orchestrate and handle multiple activities contemporaneously to accomplish a goal; anticipates and adjusts for problems and roadblocks.Works with a sense of urgencyAbility to handle sensitive and confidential informationCollaboration SkillsDependability, Humility and ‘Can-do’ mindsetAgile, with the ability to adapt to changing demands; flexible.Comfortable with a dynamic, evolving organization.#LI-KF1