Executive Assistant

State of West Virginia; Charleston (WV); On-site; USD 48,000 - 76,000; Full time

Job summary

State of West Virginia is seeking an experienced administrative professional to support the Director of the Consumer Advocate Division. The role includes complex office management, procurement, budgeting, travel, and compliance with records.

The incumbent will draft policy resolutions and may supervise staff as needed in a confidential environment. Responsibilities extend to research of policies, review of financial information, and providing additional administrative support to the Director in

Qualifications

• Graduation from an accredited four-year college or university.
• Six years of full-time or equivalent part-time paid experience in administrative, professional, or technical capacity in the area of assignment.
• Graduate study in an area appropriate to assignment may substitute for the required experience on a year-for-year basis.

Responsibilities

• Procurement of expert witnesses and services.
• Contract administration, purchasing, travel, fiscal, case compliance, budgetary matters, hiring and personnel matters, and compliance with record keeping requirements.
• Research applicable policies and procedures, review financial information and draft proposed resolutions to policies for the Director.
• Provide General Assistant support to the Director and supervise staff as needed.

Education

Bachelor's degree

Job description

Nature of Work

Under the administrative direction of the Director of the Consumer Advocate Division, performs complex administrative/technical work associated with the general administration and office management of a small office, including but not limited to the procurement of expert witnesses and services, contract administration, purchasing, travel, fiscal, case compliance, budgetary matters, hiring and personnel matters, and compliance with all necessary and relevant record keeping requirements, personnel and legal requirements, and fiscal requirements. The person in this position will research applicable policies and procedures, review financial information and draft proposed resolutions to policies for the Director. This position also serves as the General Assistant to the Director, and has considerable latitude to vary methods, procedures and approaches to obtain the desired results. The issues dealt with are often sensitive and confidential. This position also provides additional administrative assistance and support for the office as needed, and performs other duties as required by the Director. The incumbent may be called upon to supervise professional and/or clerical staff.

Minimum Qualifications

• Training: Graduation from an accredited four-year college or university.
• Substitution: Additional qualifying experience as described below may substitute for the required training on a year-for-year basis.
• Experience: Six years of full-time or equivalent part-time paid experience in administrative, professional, or technical capacity in the area of assignment.
• Substitution: Graduate study in an area appropriate to assignment may substitute for the required experience on a year-for-year basis.

Areas Of Assignment

• Accounting, Auditing
• Budget, Budget Planning
• Data Processing
• Education, Training, and Library
• General Administrative
• Health
• Legal
• Marketing
• Purchasing
• Social Services
• Employment Programs

Other Information

PG: 14 $34,261 - $63,382

Market Rate: $55,844

• Public Service Commission has established a salary range of $47,920 to $76,282 for this classification.

State employment offers a variety of benefits.

Affirmation

I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.
• Required Question