Legal Reception

WVU Medicine; Morgantown (WV); On-site; USD 35,000 - 48,000; Full time

Job summary

West Virginia University Health System (WVUHS) seeks an Administrative Assistant/Legal Assistant to support the Legal Services Supervisor and counsel. The role covers a broad range of clerical tasks and legal support for the department.

Responsibilities include answering calls, handling mail and emails, creating PowerPoints, coordinating contracts, and maintaining records. Located in Morgantown, WV, the position emphasizes accuracy and communication skills.

Qualifications

• High School diploma or equivalent required.
• Associate's degree preferred in business/office management or related legal field.
• Strong verbal and written communication; detail oriented.

Responsibilities

• Provide administrative and legal support to WVUHS Legal Services.
• Answer phones, manage mail and email inquiries, and assist with presentations.
• Prepare documents for signature and coordinate execution and mailing of legal documents.
• Maintain filing systems and assist with organizing office events.
• Monitor government websites for vendor compliance and contract records.

Skills

Verbal communication

Written communication

Editing / proofreading

Organization

Computer skills

Adaptability

Time management

Education

High School diploma or equivalent

Associate's degree in business / office management or related field

Tools

Microsoft Office

Job description

Job Overview

Acting under the direction and supervision of the Legal Services Supervisor this position will provide general Administrative Assistant and Legal Assistant support for the Legal Services Supervisor and counsel, as well as support the more general legal needs of the WVUHS legal department.

Minimum Qualifications

Education, Certification, and/or Licensure

1. High School diploma or Equivalent

Preferred Qualifications

Education, Certification, and/or Licensure

1. Associate's degree in business / office management, secretarial sciences, or related legal field

Core Duties and Responsibilities

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Provide a wide range of support to WVUHS Legal Services
2. Provide widespread support to visitors by answering questions and requests.
3. Perform administrative duties such as answering phones, overseeing incoming and outgoing mail, and responding to email inquiries
4. Assist counsel and staff in creating PowerPoints and other presentations.
5. Communicate timely and professionally with internal WVUHS departments regarding legal matters.
6. Prepare documents for signature and coordinate execution and mailing of legal documents.
7. Monitor and maintain management information for the WVUH Legal Services Department.
8. Assist in maintaining appropriate departmental filing systems and departmental files ensuring ease of access in timely manner to accurate information.
9. Assist with organizing office events.
10. Support the WVUHS Legal Services department in all matters, including support of other counsel and staff within the Department as needed.
11. Monitor governmental websites for excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence.
12. Ensure contract file has all contracts, signatures, and documents fully executed prior to closing. Circulate copies of contracting documents to stakeholders as appropriate.
13. Circulate copies of contracting documents to stakeholders as appropriate.
14. Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.
15. Assisting in maintaining interface with contracts database provider and serve as internal gatekeeper for others accessing the database.
16. Train other personnel in contracts management database as directed.

Physical Requirements

1. Prolonged periods of sitting.
2. Manual dexterity used in operating standard office equipment.
3. Ability to lift heavy boxes.

Working Environment

1. We are looking for someone who enjoys working in a deadline driven environment.

Skills and Abilities

1. Good verbal and writing skills.
2. Ability to proofread and edit documents.
3. Good organizational skills.
4. Basic computer knowledge and ability to operate standard office software.
5. Willingness to adapt and reprioritize tasks in a changing environment.
6. Possess excellent time management skills and the ability to prioritize while working independently.

Additional Job Description

Scheduled Weekly Hours: 40

Shift:

Exempt/Non-Exempt: United States of America (Non-Exempt)

Company: SYSTEM West Virginia University Health System

Cost Center: 509 SYSTEM Legal Services

Address: 1240 Suncrest Towne CentreMorgantown West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.