Executive Assistant

MedElite Group, LLC.; United States; On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Health

Dental

Vision

401K

Life Insurance

Disability Insurance

Paid Time Off

Commuter Benefits

Job summary

MedElite is seeking an Executive Administrative Assistant to support our leadership team in Hollywood, FL. This role emphasizes calendar management, correspondence, and coordination with providers and partners.

The ideal candidate has 1–2 years of admin experience, strong organizational skills, and a proactive, discreet approach. This full-time role offers growth within a healthcare-focused organization.

Qualifications

• 1–2 years of administrative experience, healthcare preferred.
• Experience supporting executives or leadership.
• Strong organizational and time management skills.

Responsibilities

• Coordinate complex scheduling for internal/external meetings.
• Maintain calendars, reminders, agendas, and follow-ups.
• Track action items and deadlines for accountability.
• Prepare meeting materials and presentations.
• Maintain organized filing for sensitive documents.

Skills

Administrative Support

Executive Support

Schedule Management

Communication

Tools

Google Workspace

MS Office

Job description

Executive Assistant

Location

Hollywood, FL

Schedule

Full-Time

Compensation

$31.00 to $38/ hour

Reports to

Chief of Staff

About MedElite

Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long‑term care facilities nationwide. We implement a data-driven, “treat inplace” model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high‑quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.

Position Summary

We are seeking a detail‑oriented and proactive Executive Administrative Assistant to support our healthcare leadership team. This role is ideal for someone with 1–2 years of administrative experience who excels at managing schedules, meeting deadlines, and following through on critical tasks.

Key Responsibilities

• Coordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizations
• Maintain calendars and ensure timely reminders, agenda distribution, and post‑meeting follow-ups
• Track action items and deadlines from meetings to ensure follow‑through and accountability
• Support preparation of meeting materials and presentations
• Maintain organized filing systems for sensitive documents and correspondence
• Assist with drafting and formatting emails, memos, and communications for internal and external stakeholders
• Serve as a liaison between departments and providers to streamline coordination and communication
• Provide general administrative support, including data entry, document management, and special projects
• Must be able to lift a minimum of 20 pounds and stand / walk / work on your feet up to 6-8 hours per day

Qualifications

• 1–2 years of experience in an administrative, coordinator, or support role (experience in healthcare preferred)
• Minimum 1 year of experience supporting/working with executives
• Exceptional organizational skills and attention to detail
• Strong time management skills with the ability to handle multiple priorities and meet deadlines
• Proficient in Google Workspace and/or Microsoft Office Suite (especially Google Calendar, Docs/Word, Sheets/Excel)
• Excellent written and verbal communication skills
• Discretion and professionalism in handling confidential information
• Self‑starter with a positive attitude and a strong sense of follow‑through

Preferred Qualifications

• Prior experience supporting executive leadership
• Familiarity with EMR systems and HIPAA compliance
• Experience using project management or task‑tracking tools (e.g., Asana,etc.)

Benefits

• Health
• Dental
• Vision
• Company‑Sponsored Life Insurance
• 401K
• Short and Long‑term Disability
• Paid Time Off
• Commuter Benefits

Why Work with Us?

• Make a meaningful impact in the nursing home community
• Work in a collaborative, mission‑driven environment
• Enjoy work‑life balance
• Ideal for individuals eager to start or expand their knowledge in human resources or office management.

Equal Opportunity Employer

MedElite is an equal‑opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and …

The above‑noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.