Executive Assistant

Trilliant; Cary (NC); On-site; USD 65,000 - 100,000; Full time

Job summary

Trilliant is seeking an Executive Administrator to provide high‑level administrative support to the CEO within the Human Resources & Administration function. The role focuses on calendar management, communications, documentation, and cross‑functional coordination with discretion and professionalism.

Operating in an ISO‑aligned environment, you will assist with governance, meeting coordination, and executive reporting, while maintaining audit‑ready records and confidential handling of information.

Qualifications

• Significant experience supporting the CEO or senior executives.
• Experience in corporate, multi‑department, or executive environments.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication capabilities.

Responsibilities

• Provide day-to-day administrative support to the CEO, including calendar management, meeting preparation, and travel coordination.
• Coordinate internal and external meetings, preparing agendas, materials, and follow‑up action
• Manage executive communications, including email triage, correspondence, and information flow
• Prepare, format, and distribute executive‑level documents, presentations, and reports
• Support Board of Directors and executive governance activities as required, including meeting coordination and documentation management.

Skills

CEO support

Executive communication

Calendar management

Travel coordination

Discretion

Education

Bachelor's degree in Business Administration

Job description

Trilliant offers a universal communications platform that is at the convergence of the smart grid, smart city, and global Industrial Internet of Things (IIoT) applications. We bring together multi-technology solutions, global capabilities, and mission-critical communications to deliver future-proof solutions.

We are a device-agnostic, integrated, multi-technology communication platform that provides flexibility to balance technological capabilities with economic needs. Trilliant is committed to best-in-class solutions that empower our customers and their customers to connect to the world of things

We are an equal-opportunity employer offering comprehensive benefits and compensation packages with a selection of insurance programs. We have dynamic and collaborative work environments with some of the brightest employees in the world. We invest in people and provide opportunities for our employees to grow hand in hand with our business.

Job Description

The Executive Administrator provides high‑level administrative, organizational, and operational support to the CEO by efficiently managing schedules, communications, documentation, and coordination across functions with discretion and professionalism. Operating within the Human Resources & Administration function, the role is critical to executive effectiveness, governance support, and organizational rhythm within an ISO‑aligned operating environment.

Position Responsibilities:

• Provide day‑to‑day administrative support to the CEO, including calendar management, meeting preparation, and travel coordination
• Anticipate the CEO needs and proactively manage priorities to optimize time and focus.
• Coordinate internal and external meetings, preparing agendas, materials, and follow‑up action
• Act as a trusted point of contact between the CEO and internal or external stakeholders
• Manage executive communications, including email triage, correspondence, and information flow
• Prepare, format, and distribute executive‑level documents, presentations, and reports
• Ensure confidential and sensitive information is handled with the highest level of discretion
• Support internal communications and alignment activities as directed by the CEO.
• Support Board of Directors and executive governance activities as required, including meeting coordination and documentation management.
• Maintain organized records of executive decisions, action items, and official documents.
• Assist with preparation of materials for the CEO's reviews, meetings, and governance
• Ensure documentation is complete, accurate, and audit‑ready.
• Assist with vendor coordination, expense reporting, and administrative logistics as required
• Support special projects and initiatives led by the CEO
• Maintain structured administrative processes, trackers, and documentation systems
• Identify and implement improvements to administrative workflows and executive support practices
• Follow organizational policies related to information security, quality management, environmental, and health & safety standards
• Contribute to professional, efficient, and well‑governed office operations

Position Requirements:

• Significant experience supporting the CEO or senior executives
• Demonstrated ability to manage complex schedules, competing priorities, and sensitive information.
• Experience working in corporate, multi‑department, or executive environments
• Experience in structured, compliance‑driven organizations is preferred
• Exceptional organizational and time‑management skills
• Strong written and verbal communication capabilities
• High level of discretion, judgment, and professionalism
• Ability to manage multiple priorities calmly and effectively
• Strong attention to detail and documentation discipline
• Proactive, service‑oriented, and solution‑focused mindest.
• Ability to build trusted relationships with executives and stakeholders

Education/Certifications:

• Bachelor’s degree in Business Administration, Office Administration, or a related field, or equivalent practical experience.

Trilliant Values

PASSIONATE- We find the right solutions for customers and exceed their expectations

ACCOUNTABLE- We work smart and tackle problems with urgency to get the job done

CONFIDENT- We look to the future and partner with each other to deliver world-class solutions

ENERGIZED- We are excited and support the growth and direction of Trilliant