Executive Assistant

Bealls; Bradenton, Northern (FL, KY); On-site; USD 60,000 - 85,000; Full time

Job summary

Bealls is seeking an Executive Assistant to support the President and two Senior Vice Presidents. The role requires expert calendar management, travel coordination, and high-level organizational skills in a fast-paced environment.

You will draft communications, prepare briefing materials, and partner with Merchandising, Store Operations, Finance, and Legal to ensure alignment and confidentiality. A degree is preferred.

Qualifications

• 5+ years supporting executives, senior leaders, or related business functions.
• Exceptional organizational, prioritization, and time management skills.
• Strong verbal and written communication skills.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Teams, and OneNote.
• Discretion and professionalism in managing confidential information.
• Strong attention to detail with the ability to manage multiple priorities, deadlines, and shifting needs.
• Proven ability to build relationships and work effectively across all levels of the organization.
• Experience using AI-powered productivity tools.

Responsibilities

• Provide high-level administrative support to the President of Bealls and two Senior Vice Presidents.
• Manage complex calendars, travel schedules, and meeting logistics with proactive prioritization.
• Prepare materials, briefs, and correspondence; coordinate cross-functional communications.
• Coordinate meetings, events, and travel including arrangements and logistics.
• Support operations, budget tracking, and confidential records as needed.
• Assist with special projects and initiatives, tracking progress and outcomes.

Skills

Executive support

Organizational skills

Communication

MS Office

Discretion

Attention to detail

Relationship building

AI productivity tools

Education

Bachelor's degree

Job description

| Job Description | | | | --- | --- | | Executive Assistant (Job Number: 260000EN) Description **WHY JOIN BEALLS?** At Bealls Inc., we've spent 111 years delivering brands, style, and value while creating exceptional experiences for our guests. As a family-owned, leading off-price retailer with more than 650 stores across 23 states, we remain committed to our entrepreneurial spirit, core practices, and communities. We believe success is built through innovation, teamwork, and collaboration across our organization. We offer opportunities to build skills, grow careers, and make meaningful contributions in a supportive environment where people are valued and empowered to succeed. **Executive Assistant** **FUNCTION:** The Executive Assistant serves as a trusted partner to the President of Bealls, Inc. and two Senior Vice Presidents, providing high-level administrative, calendar, communication, travel, meeting, and project support. This position requires exceptional organization, judgment, discretion, and a proactive approach to managing priorities and supporting executive operations. **INTERACTION:** Reports directly to the President of Bealls Inc. and serves as a key liaison for executive leadership. Partners closely with executive leaders and cross-functional teams including Merchandising, Store Operations, Finance, People Department, Legal & Compliance, Information Technology, Marketing, Logistics, and Corporate Services. Regularly interacts with Board members, senior leaders, vendors, community partners, associates, and external stakeholders while maintaining professionalism, discretion, and confidentiality. **SUMMARY OF DUTIES AND RESPONSIBILITIES [ESSENTIAL FUNCTIONS]** **Executive Support & Calendar Management** * Manage complex executive calendars, appointments, travel schedules, and shifting business priorities with a high degree of organization and judgment. * Coordinate meetings, leadership sessions, board meetings, and special events while resolving scheduling conflicts proactively. * Prepare meeting materials, presentations, briefing documents, and follow-up communications. **Strategic Coordination & Communication** * Represent the President’s office professionally in communications with internal and external partners. * Draft and edit executive communications, reports, presentations, and correspondence. * Coordinate executive priorities across multiple functions and ensure effective follow-through on commitments. * Support special projects and strategic initiatives by gathering information, tracking progress, and coordinating stakeholders. **Meetings, Events & Travel** * Coordinate executive travel arrangements including itineraries, accommodations, transportation, and related details. * Plan and support leadership meetings, company events, off-site meetings, and special functions. * Partner with Corporate Services and business teams to coordinate meeting logistics, catering, guest accommodations, conference facilities, and event execution. **Administrative & Business Operations** * Process executive expenses, purchasing card reconciliations, invoices, and related documentation. * Coordinate reports, presentations, metrics, and business updates. * Maintain confidential records and support budget tracking, office administration, and departmental coordination. * Other duties as assigned. **QUALIFICATIONS** **Required** * 5+ years supporting executives, senior leaders, or related business functions. * Exceptional organizational, prioritization, and time management skills. * Strong verbal and written communication skills. * Advanced proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Teams, and OneNote. * Demonstrates discretion and professionalism in managing confidential information. * Strong attention to detail with the ability to manage multiple priorities, deadlines, and shifting needs simultaneously. * Proven ability to build relationships and work effectively across all levels of the organization. * Proficiency using AI powered productivity tools and technology to enhance efficiency, communication, organization, and support business objectives. **Preferred** * Bachelor's degree or equivalent combination of education and experience. * Experience supporting C-suite executives or senior leadership teams. * Experience coordinating executive meetings, events, and travel. * Experience exercising independent judgment in a highly confidential executive office environment. * Retail, consumer products, or multi-location business experience. *For more information, check out:* *www.beallsinc.com* *www.bealls.com* *www.homecentric.com* *www.beallsflorida.com* | | |