Executive Assistant

Bridger Photonics, Inc.; Bozeman, Northern (MT, KY); Hybrid; USD 50,000 - 75,000; Full time

Job summary

Bridger Photonics, Inc. in Bozeman, MT is seeking an Executive Assistant to support the CEO and executive team. You will own calendars, travel, expenses, meeting logistics, and materials production for the executive team.

You will also plan and execute company events and culture programming, including team gatherings, recognition programs, and on-site customer visits, while handling confidential information with discretion in a fast-paced environment.

Qualifications

• 3–5 years supporting senior leaders in an executive assistant, administrative, or coordination role.
• Ability to support more than one executive and manage competing demands.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication with board members, investors, and customers.
• Experience planning and executing events with vendor and budget management.
• Proficiency with Microsoft 365, calendaring, video conferencing, and collaboration tools.

Responsibilities

• Manage executive calendars and scheduling across the leadership team.
• Coordinate domestic and international travel end to end — flights, ground transportation, lodging, conference registration, itineraries, and rebooking when plans change.
• Run meeting logistics: scheduling, rooms, video conferencing, catering, and distribution of materials.
• Produce and format meeting materials, including decks, agendas, and pre-reads.
• Plan and execute company events and culture programming from budget and venue through day-of execution.
• Process expense reports and corporate card reconciliation.
• Proofread and format executive correspondence and presentations; draft routine communications.
• Serve as the scheduling and logistics point of contact for employees, customers, investors, board members, and partners.
• Handle confidential information with discretion.
• Ready meeting spaces and host visitors on site.
• Anticipate needs and proactively develop solutions.

Skills

Calendar management

Travel coordination

Event planning

Executive support

Discretion

Communication

Vendor management

Tools

Microsoft 365

Slack

Teams

Video conferencing

Job description

Bridger Photonics, Inc. creates and deploys innovative LiDAR sensors for the Oil & Gas and Industrial Manufacturing industries. Our airborne LiDAR sensors are transforming the way the Oil & Gas industry discovers and manages natural gas (methane) leaks. This opportunity is resulting in significant and rapid growth for our company.

As we scale toward a global footprint, our executive team’s time is one of the company’s scarcest resources. This role protects it.

About the role

We are seeking an Executive Assistant to support our Executive Team, working most closely with the Chief Executive Officer. The role reports to the Manager, Executive Operations and is based on site in Bozeman, Montana. At about 175 employees, Bridger is a place where you will build strong relationships with the people you support and will see the impact of your work directly.

You will own calendars, travel, expenses, meeting logistics, and materials production for the executive eams. You will also plan and execute company events and culture programming, including team gatherings, recognition programs, and on-site customer visits.

What you'll do

• Manage executive calendars and scheduling across the leadership team.
• Coordinate domestic and international travel end to end — flights, ground transportation, lodging, conference registration, itineraries, and rebooking when plans change
• Run meeting logistics: scheduling, rooms, video conferencing, catering, and distribution of materials
• Produce and format meeting materials, including decks, agendas, and pre-reads
• Plan and execute company events and culture programming from budget and venue through day-of execution, as well as manage event vendors, contracts, catering, and run-of-show
• Process expense reports and corporate card reconciliation.
• Proofread and format executive correspondence and presentations; draft routine communications
• Serve as the scheduling and logistics point of contact for employees, customers, investors, board members, and partners requesting executive time
• Handle confidential information with discretion
• Ready meeting spaces and host visitors on site
• Anticipate needs, identify potential issues before they arise, and proactively develop solutions

Qualifications

• 3–5 years supporting senior leaders in an executive assistant, administrative, or coordination role, including direct exposure to C-suite executives
• Demonstrated ability to support more than one executive at a time and make sound calls about competing demands
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication; professional presence with board members, investors, and customers
• Proven discretion and mature judgment handling confidential and sensitive information
• Experience planning and executing events or company gatherings, including vendor and budget management
• High proficiency with Microsoft 365, calendaring, video conferencing, and collaboration platforms such as Slack or Teams
• Self-motivated and effective in a fast-moving environment where priorities shift
• Service-oriented and low-ego; takes pride in making other people effective

Preferred Qualifications

• Experience at a growth-stage technology, energy, or scientific company
• Experience coordinating complex international travel
• Familiarity with travel and expense platforms (Concur, Expensify, Navan, Ramp, or similar)
• Event planning at company scale (50+ attendees), including multi-day or off-site programs
• Comfort using AI tools for drafting, summarizing, and research

Additional Information

• Bridger Photonics, Inc. is an Equal Opportunity Employer.
• United States Employment Eligibility: Bridger does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.