Executive Assistant & Office Manager

Socket.dev; Bellingham (WA); On-site; USD 84,000 - 115,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer matching

Paid time off

Holidays

Disability insurance

FSA and HSA

Tuition reimbursement

Casual dress

Job summary

Sedron Technologies in Bellingham seeks an Executive Assistant & Office Manager to support the executive leadership team, manage day-to-day office operations, and coordinate calendars, meetings, and board materials.

The role requires discretion, strong communication, and the ability to navigate a fast-paced environment, with responsibility for project follow-through and cross-functional collaboration.

Qualifications

• 5+ years of experience supporting executives or in office operations.
• Experience coordinating calendars across multiple time zones.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proven project coordination and cross-functional collaboration.

Responsibilities

• Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects.
• Assist with preparation and coordination of board materials, executive communications, and confidential business documentation.
• Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication.
• Provide administrative and operational support for strategic initiatives and special projects as needed.
• Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise.
• Demonstrate strong problem-solving skills and exercise independent judgment and discretion.
• Maintain high level of professionalism and coordination across multiple tasks and deadlines.

Skills

Calendar management

Travel coordination

Cross-functional coordination

Executive support

Discretion and confidentiality

Education

Associate’s or Bachelor’s degree in Business Administration, Communications, Office Management, or related field

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

SharePoint/Teams

Job description

Sedron Technologies isseekinga highly organized, proactive, and adaptable Executive Assistant & Office Manager to support the executive leadership team and oversee day-to-day office operations in Bellingham. This role serves as a central coordination point for executive scheduling, board and external communications, meetinglogistics, presentation and document preparation, administrative operations, and special projects.

The ideal candidate is detail-oriented, resourceful, and capable ofoperatingeffectively in a fast-paced and evolving environment with shifting priorities and occasional ambiguity. This individual mustdemonstratesound judgment, a high degree of discretion, and the ability to independently manage sensitive information, executive communications, and cross-functional coordination efforts.

This role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization.

Because we design, build, commission, and operate our technologies, we are looking for individuals who can meet the following essential functions of the position:

• Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects
• Assistwith preparation and coordination of board materials, executive communications, and confidential business documentation
• Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication
• Provide administrative and operational support for strategic initiatives and special projects as needed
• Anticipate executive and organizational needs, proactivelyidentifyinggaps, risks, or scheduling conflicts before they arise
• Demonstrated ability tooperateeffectively in a dynamic, fast-paced environment with evolving priorities and limited structure
• Strong problem‑solving skills with the ability to exercise independent judgment and discretion
• High levelof professionalism and emotional intelligence when interacting with executives, board members, partners, and employees
• Experience supporting confidential executive or board‑level communications preferred
• Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines

This position allows for growth and career progression to be determined by performance, certifications, and supervisor discretion.

BENEFITS

• Multiple medical, dental, and vision insurance options to keep you feeling your best
• 401(k) with employer matching
• Generous paid time off and paid holidays (plus 2 floating holidays to use your way)
• Disability, Life, and AD&D Insurance
• FSA and HSA options with employer contributions
• Tuition reimbursement — we invest in your growth
• Casual work attire — no suits required (unless that’s your thing)

EDUCATION/EXPERIENCE

• Associate’s orBachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred
• 5+ years of experience supporting executives, office operations, or corporate administration in a professional environment
• Experience supporting executive leadership within engineering, manufacturing, technology, or industrial organizations
• Familiarity with office facilities management
• Experience with collaboration and project management tools such as Teams, SharePoint, or similar platforms
• Experience managing calendars, travel coordination, and scheduling across multiple stakeholders and time zones
• Demonstrated ability to manage multiple priorities with strong attention to detail and follow‑through
• Excellent written and verbal communication skills
• Strong organizational, scheduling, and coordination capabilities
• Proficiencywith Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
• Experience preparing executive‑level presentations and business documents
• Ability to exercise sound judgment, professionalism, and discretion with confidential information
• Self‑motivated and capable of working independently in a fast‑paced environment
• Minimum requirement for all positions is a high school diploma or GED
• Must have effective verbal, reading, and written communication skills in the English language

ADDITIONAL INFORMATION

• Compensation for this role is between $84,000 - $115,000 annually
• This role may qualify for a discretionary bonus, recognizing outstanding contributions to team and company success
• In compliance with state and local pay transparency laws, the expected compensation for this role is shared above. The range provided is Sedron’s estimate of the base compensation for this role and the final offer will be based on job‑related and non‑discriminatory factors such as experience, skills, and geographic location. Compensation may be adjusted within this range to reflect regional cost‑of‑living differences in states where Sedron is hiring.

Must be a US Citizen or legal permanent resident for this position. We are unable to sponsor any employment visas.

We are committed to maintaining a drug and alcohol‑free work environment, and our employees are expected to comply with all state and federal laws. This is a non‑safety sensitive role and all applicants will be subject to applicable pre‑employment drug testing and a background check after receiving a conditional offer of employment.

Not sure you meet all the qualifications? We encourage you to still apply! We’ll review your application and may have training opportunities or other positions available.

Sedron Technologies is an Equal Opportunity Employer. Sedron Technologies does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Sedron Technologies is an EEO/AA/M/F/Disabled/Veteran/E‑Verify/Drug‑Free Employer. To view the E‑Verify Right to Work poster in English or Spanish, click here.