Executive Assistant to the Senior Vice President

Northeastern University; Boston (MA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Paid time off

Tuition assistance

Wellness & life

Retirement plan

Commuting benefits

Job summary

Northeastern University is seeking an Executive Assistant to the Senior Vice President in the Office of External Affairs. You will maintain an executive calendar, prepare for meetings, coordinate travel, and track expense reports using Concur.

You will also plan division-wide meetings, assist with major initiatives, and support high-priority projects for the division. The role requires a proactive, organized professional able to manage multiple priorities in a fast-paced environment, with strong

Qualifications

• Bachelor’s degree required with 3-5 years in an office environment.
• Must be a mature professional who can handle an intense workload in a fast-paced setting.
• Excellent written and verbal skills; highly organized and detail oriented.
• Ability to manage multiple priority projects with ease and efficiency.
• Self-starter, proactive, independent and analytical.
• Proficiency with MS Office products (Word, Excel, PowerPoint, Outlook).
• AI tools experience is a plus.

Responsibilities

• Provide high-level administrative support to the Senior Vice President and maintain a busy calendar.
• Coordinate domestic and international travel and track Concur reports.
• Plan, coordinate, and implement logistics for division-wide meetings and events.
• Assist the Director with projects and deliverables related to key priorities.
• Plan and implement logistics for division-wide meetings and events.
• Support the Director with division/university priorities and projects.

Skills

MS Office

Communication

Organization

Analytical thinking

Discretion with confidential material

Organizational skills

Teamwork & collaboration

Education

Bachelor’s degree

Tools

MS Word

Excel

PowerPoint

Outlook

Concur

Job description

About the Opportunity Summary

The Office of External Affairs at Northeastern University is looking for a talented, hard-working, and highly motivated candidate to serve as the Executive Assistant to the Senior Vice President (SVP). Reporting to the Director of Executive and Strategic Initiatives, this person will play an important role in providing administrative support while prioritizing and coordinating competing demands, as well as assisting in high-priority events and projects. The ideal candidate has experience in a dynamic, fast-paced, and highly collaborative environment. They will proactively support all daily business administrative responsibilities for the SVP and work with the Director to ensure smooth daily operations across the division. The ideal candidate is looking for an exciting role with a wide range of responsibilities and projects, which include:

• Providing high-level administrative support to the SVP including maintaining a busy executive calendar and organizing and preparing for meetings.
• Coordinating domestic and international travel.
• Tracking and preparing Concur reports.
• Planning, coordinating, and implementing logistics for division-wide meetings, including all-staff meetings and engagement activities.
• Assisting the Director with projects and deliverables related to key priorities or initiatives for the division or university.

This individual regularly handles confidential material and information and exercises discretion in doing so. They will perform other duties as required to ensure the smooth operation and responsiveness of the division.

Minimum Qualifications

Bachelor’s degree required with 3-5 years of experience in an office environment. Candidate must be a mature professional who can manage and facilitate an intense workload and produce quality results in a fast-paced environment. Excellent written and verbal skills. Must be able to manage multiple priority projects at once with ease and efficiency. Must be a self-starter who is highly motivated, can think independently and analytically, is organized, and extremely detail oriented. Must be proactive, anticipate problems, and be resourceful to find workable solutions, and should work well with others at all levels. Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook is required. Skills in using AI tools to productively and efficiently deliver quality work are a plus. Experience in higher education is not needed, nor is it desired. This role requires an in-person presence five days a week. Some evening and weekend hours may be required.

Key Responsibilities & Accountabilities

Responsibility Administrative Support

Provide high-level administrative support for the Senior Vice President. Maintain a busy executive calendar, organize and prepare for meetings, coordinate domestic and international travel, track and prepare Concur reports. Plan, coordinate, and implement logistics for division-wide meetings and events. Performs other duties as required to ensure the smooth operation and responsiveness of the department.

Project Management

Assisting the Director with projects and deliverables related to key priorities or initiatives for the division or university.

Position Type

General Administration

Additional Information

Northeastern has a comprehensive benefits package for benefit eligible employees.

• medical
• vision
• dental
• paid time off
• tuition assistance
• wellness & life
• retirement
• commuting & transportation

will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type: 108S Expected Hiring Range: $60,315.00 - $85,192.50

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.

Visit https://hr.northeastern.edu/benefits/ for more information.