Executive Assistant

Fidelity Investments; Boston (MA); On-site; USD 40,000 - 57,000; Full time

Job summary

Fidelity Investments Inc. is seeking an experienced executive assistant to join the Legal Department onsite in a 6-month contract-to-hire role. The candidate will handle administrative support, calendar management, travel arrangements, and expense reports in a fast-paced corporate environment.

You should have a bachelor's degree or secretarial certificate, 3+ years EA experience, and proficiency with Microsoft Office. Prior law firm or in-house legal experience is a plus.

Qualifications

• Bachelor's degree or secretarial certificate or related work experience.
• 3+ years of executive assistant experience with strong PC skills.
• Experience in a corporate environment; legal department experience a plus.

Responsibilities

• Manage schedules, calendars, travel, and expenses for leaders.
• Coordinate Zoom calls and webinars; arrange events.
• Prepare presentation materials and Office documents.
• Provide back-up support for other assistants.
• Assist with special projects and ad hoc requests.

Skills

Executive support

Corporate environment

Strong communication

Education

Bachelor's degree or secretarial certificate

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

• A bachelor's degree strongly preferred or secretarial certificate/related work experience
• Must have 3+ years of executive assistant experience, strong PC skills including Microsoft office expertise (particularly Word, PowerPoint and Excel)
• Previous experience in a corporate environment
• Previous experience at a law firm or inhouse legal department is a plus

Fully Onsite Role

6 month contract to hire opportunity

Hourly Pay: $35/hr

The Purpose of Your Role

As an important member of the Fidelity Legal Department, you will provide administrative support. Your excellent communications and technical skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment. You would be joining an amazing team and have an opportunity to learn, be challenged, and grow.

The Skills You Bring

• Planning and scheduling for staff, including Zoom calls and webinars
• Ability to be proactive and communicate effectively with all levels of Fidelity
• Clerical administrative support including travel arrangements, expense reports, booking office space, and miscellaneous administrative tasks
• Possess strong Microsoft Office software experience and have the aptitude to learn new technology quickly
• Provide back-up support for other assistants within the group when needed.
• Light technical/troubleshooting support
• You will perform special projects, ad hoc requests, and other related duties as required, a few examples:
• Electronic signature setup and process management
• Event support: reserving event space, catering orders, preparing presentation materials, Outlook invites, ensuring room setup is appropriate for event

The Value You Deliver

• Assist assigned leaders with daily schedule, calendars, meetings, travel, and expenses
• Creating and updating Microsoft Office suite of documents (e.g. Word, Excel, PowerPoint)
• Exceptional follow-through on your commitments to others
• Managing multiple projects and deadlines
• Making sure everyone has what they need to be effective in their job
• Handling day-to-day administrative tasks
• Self-directed, proactive, build relationships and flexible team player
• Being the go-to resource for your team

How Your Work Impacts the Organization

Within the Legal department, you will play a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. You will deal directly with and provide support to management at all levels of the organization and frequently deal directly with clients and business partners as well.

Company Overview

At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates.

For information about working at Fidelity, visit FidelityCareers.com

Fidelity Investments is an equal opportunity employer.