Executive Assistant

XtalPi Inc.; Boston (MA); Vor Ort; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

XtalPi Inc. in Boston, MA seeks an Executive Assistant to provide high-level administrative support to our senior executive.

The role emphasizes rigorous calendar management, international travel coordination between the US and China, and discreet handling of confidential information. The ideal candidate speaks Mandarin and English fluently, has strong local resources in the Greater Boston area, and brings proven expertise as an EA/PA with strong organizational and communication skills.

Qualifikationen

• Bachelor’s degree or higher required.
• Proven experience as an Executive Assistant or Personal Assistant.
• Fluent Mandarin and English with professional business communication skills.
• US driver's license and clean driving record.

Aufgaben

• Manage executive calendars and scheduling for complex international meetings.
• Coordinate international and local travel arrangements and itineraries.
• Handle administrative operations with discretion and confidentiality.
• Support cross-border communication between US and China teams.

Kenntnisse

Mandarin-English fluency

Calendar management

Travel coordination

Discretion

Cross-border communication

Ausbildung

Bachelor's degree

Jobbeschreibung

We are seeking a highly organized, proactive, and versatile Executive Assistant to support our senior executive. In this role, you will manage complex schedules, coordinate international and local travel, handle administrative operations, and facilitate smooth cross-border communication between China and the US.

The ideal candidate possesses exceptional bilingual communication skills (Mandarin & English), strong local resourcefulness in the Greater Boston area, and the discretion required to handle high-level confidential information.

Key Responsibilities

• Executive & Travel Support
• Oversee comprehensive scheduling and calendar management for the executive.
• Arrange high-level business meetings, prepare briefing materials, and coordinate local executive travel and logistics.
• Provide premium hospitality and client reception for key VIPs and visiting partners at the office.
• Administrative & Operations Management
• Manage high-end hotel, dining, and venue reservations for business and personal logistics.
• Coordinate local vendor, partner, and expert reception, ensuring seamless visit experiences.
• Cross-Border & Time-Zone Coordination
• Facilitate efficient cross-time-zone communication between US and China teams.
• Flexibly adapt to fast-paced, multi-tasking environments and address urgent or ad-hoc requests to ensure complete task closure.
• Confidentiality & Discretion
• Strictly safeguard proprietary business information, commercial secrets, and executive personal privacy at all times.

Qualifications & Requirements

• Language Skills: Native-level fluency in Mandarin Chinese and professional business fluency in English (capable of independent, high-level written and verbal business communication).
• Education & Experience:
• Bachelor’s degree or higher.
• Proven experience as an Executive Assistant, Personal Assistant, and Administrative Manager.
• Strong familiarity with local resources and amenities in Boston and surrounding areas is highly preferred.
• Driving Requirement: Must hold a valid US driver’s license with a clean driving record.