Executive Assistant

Kokusai Semiconductor Equipment Corporation; Boise (ID); On-site; USD 50,000 - 95,000; Full time

Job summary

Kokusai Semiconductor Equipment Corporation in Boise, Idaho, is seeking an experienced Executive Assistant to support the executive team. You will manage complex calendars, prepare agendas, and coordinate travel with meticulous attention to detail, ensuring smooth day-to-day operations in a fast-paced tech environment.

The role requires 7+ years of senior-level support, strong Microsoft 365 skills, and the ability to produce polished presentation materials for corporate meetings and tradeshow

Qualifications

• 7+ years of experience providing direct administrative support to senior executives.
• Proficient in calendar management, travel planning, and presentation preparation.
• Strong written and verbal communication with discretion handling confidential information.
• Experience coordinating executive-level events or trade shows preferred.

Responsibilities

• Manage complex calendars, meetings, agendas, and logistics across stakeholders.
• Create and refine presentation materials including charts, graphs, and slide decks.
• Coordinate executive travel planning and detailed itineraries; submit expense reports.
• Maintain confidential files and digital records with discretion.
• Coordinate SEMICON-West participation and customer meetings; arrange dinners.
• Plan onsite and offsite events; manage catering and room logistics.
• Oversee Boise office facilities and RFQs; coordinate with vendors and landlords.
• Summarize weekly and monthly industry updates for the executive team.
• Manage office operations including supplies, mail, and vendor coordination.

Skills

Executive support

Calendar management

Communication

Discretion

Event coordination

Prioritization

Education

Associate's degree or equivalent

Tools

Microsoft 365

PowerPoint

Excel

Teams

Job description

Kokusai is a world leader and rapidly growing company in the design, manufacture, installation, and maintenance of vertical diffusion furnaces used in semiconductor fabrication facilities around the world. This is a unique and exciting opportunity to fill a key technology position serving the semiconductor equipment market with a career growth-oriented company.

We are seeking a highly motivated, organized and detail-oriented Executive Assistant join our team. The ideal candidate will have excellent communication skills, be able to multitask and prioritize effectively, and have a strong attention to detail.

Join a Team creating a positive and lasting impact on our business!

RESPONSIBILITIES:

• Manage complex calendars, schedule meetings, prepare agendas, and coordinate meeting logistics across internal and external stakeholders
• Create and refine presentation materials including charts, graphs, spreadsheets, and slide decks for corporate presentations and staff meetings
• Coordinate executive travel planning, prepare detailed itineraries, and submit travel expense reports for the executive team as needed.
• Maintain confidential files, sensitive documents, and digital records with discretion
• Reconcile local office invoices and submit documentation to Accounts Payable
• Coordinate KSEC participation in SEMICON-West, including booth selection, layout and setup, hotel and travel arrangements, and customer meetings and dinners
• Plan and execute onsite and offsite events, including executive and customer dinners, meeting room logistics, and catering coordination
• Act as the key liaison for Boise office facilities — managing office upgrades, modifications, service requests, and coordinating with landlords and stakeholders on facilities-related RFQs through purchase orders and warranty support
• Summarize and Publish weekly and monthly industry technology updates to the executive team based on pre-defined queries
• Manage office operations including supply ordering, mail handling, and vendor coordination

EXPERIENCE

• 7+ years of experience providing direct administrative support to senior executives, preferably in a technology or semiconductor manufacturing environment
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfortable adopting new collaboration and productivity tools
• Exceptional organizational skills with the ability to prioritize competing demands in a fast-paced environment
• Strong written and verbal communication skills
• Demonstrated discretion and judgment handling confidential information
• Experience coordinating executive-level events, trade shows, or customer-facing engagements preferred

EDUCATION

Associate's degree or equivalent experience

ADDITIONAL DETAILS

• Travel: ~10%
• Compensation: $50,000 - $95,000 base salary (depending on experience), plus comprehensive benefits and additional compensation eligibility

Kokusai is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.