Executive Assistant

V2Soft; Bloomfield Hills (MI); On-site; USD 70,000 - 95,000; Full time

Job summary

V2Soft seeks a Senior Executive Assistant in Bloomfield Hills, MI to provide high-level administrative and strategic support to senior leadership. The role emphasizes confidentiality, calendar management, travel coordination, and cross-functional collaboration across global operations.

The ideal candidate will demonstrate exceptional multitasking, organizational, and communication skills, with experience in budgeting awareness and project management tools.

Qualifications

• Proven experience (5+ years) in executive support roles managing tasks, projects and global operations.
• Strong multitasking and attention to detail.
• Excellent organizational, communication and follow-up abilities.
• Financial acumen and ability to analyze budgets and expenses.
• Proficiency with project management tools and software.

Responsibilities

• Act as the primary point of contact for direct reports and track tasks to ensure timely completion.
• Organize and coordinate global operations across departments and time zones.
• Draft and edit correspondence, reports and presentations.
• Manage calendars, meetings and travel arrangements for executives.
• Coordinate cross-functional teams and monitor project progress.
• Prepare regular reports summarizing ongoing tasks and activities.
• Maintain confidentiality and handle sensitive information with discretion.
• Plan and organize corporate events and manage relationships with stakeholders.

Skills

Executive support

Multitasking

Organization

Communication

Budget analysis

Project management tools

Independent work

Flexibility

Professionalism

Tools

Project management tools

Job description

Job Description:

V2Soft is a global leader in IT services and business solutions, delivering innovative and cost-effective technology solutions worldwide since 1998. We have headquartered in Bloomfield Hills, MI and have 16 offices spread across six countries. We partner with Fortune 500 companies to address complex business challenges. Our services span AI, IT staffing, cloud computing, engineering, mobility, testing, and more. Certified with CMMI Level 3 and ISO standards, V2Soft is committed to quality and security. Beyond our work, we actively support local communities and non-profits, reflecting our core values. Join us to be part of a dynamic and impactful global company! Please visit us at www.v2soft.com to know more.

V2Soft is hiring for a Senior Executive Assistant at Bloomfield Hills, MI.

Position Overview:

This position involves a high level of responsibility, confidentiality, and coordination. The Executive Manager is expected to provide efficient administrative, operational, and strategic support, enabling them to focus on key business initiatives and decision-making.

The role primarily functions as a Task Manager, requiring excellent multitasking, organizational, and follow up skills. Flexibility in work hours is essential to meet the demands of this dynamic position.

Key Responsibilities:

• Act as the primary point of contact for the direct reports, tracking their assigned tasks and ensuring they are completed within specified timelines.
• Organize, prioritize, and execute tasks related to global operations, coordinating with various departments and teams as necessary.
• Implement efficient task management systems to monitor progress and facilitate follow-ups.
• Draft and edit correspondence, reports, and presentations.
• Screen and direct phone calls and emails, providing necessary follow-up and prioritizing tasks.

Administrative Support:

• Manage calendar, appointments, and meetings, ensuring efficient use of time.
• Prepare agendas, documents, and presentations for meetings, conferences, and events.
• Coordinate travel arrangements and itineraries and other executives as necessary.
• Handle sensitive and confidential information with discretion.

Strategic Planning:

• Conduct research and analysis to support decision-making processes.

Project Management:

• Coordinate cross-functional teams, facilitate communication, and monitor project progress.

Global Operations Coordination:

• Collaborate with international teams to ensure seamless coordination and communication between different regions and time zones.
• Monitor operational activities across global locations, identifying opportunities for standardization and process improvement.

Reporting and Analysis:

• Prepare regular reports, summarizing the status of ongoing tasks, projects, and operational activities.
• Fostering a collaborative environment and ensuring alignment with organizational goals.
• Facilitate effective communication and cooperation between teams, departments, and subsidiaries within the group of companies.

Flexibility and Multitasking:

• Demonstrate flexibility in work hours to accommodate global time differences and urgent tasks that may arise outside regular working hours.
• Handle multiple tasks simultaneously, ensuring that each task is given appropriate attention and priority.

Event and Relationship Management:

• Plan and organize corporate events, meetings, and conferences.
• Build and maintain relationships with key stakeholders, partners, and clients.

Qualifications:

• Proven experience (5+years) in executive support roles, specifically in managing tasks, projects, and global operations.
• Strong multitasking skills with exceptional attention to detail.
• Excellent organizational, communication, and follow-up abilities.
• Financial acumen and ability to analyze budgets and expenses.
• Proficiency in project management tools and software applications.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Flexibility to adapt to changing priorities and work schedules.
• High level of professionalism, integrity, and confidentiality.

V2Soft is an Equal Opportunity Employer ( EOE).