Executive Assistant

The Holdsworth Center; Austin (TX); On-site; USD 56,000 - 69,000; Full time

Benefits offered by this job

Health, dental, vision coverage

Life & AD&D

Disability insurance (short/long-term)

Paid time off (4 weeks)

401(k) with company match

Pet insurance

Employee assistance program

Job summary

The Holdsworth Center is seeking an Executive Assistant to join a four-person administrative team led by the Chief of Staff in Austin, TX. You will manage calendars, travel, meetings, and priorities for senior leaders, while maintaining internal communications and supporting the Administration Building.

You will coordinate logistics for meetings, visits, and A/V needs, and ensure smooth office operations including mail, supplies, and monthly tasks.

Qualifications

• High school diploma or GED required.
• Bachelor’s degree from a four-year college/university is desired.
• Five to seven years of relevant office experience supporting multiple senior staff.
• Experience in a non-profit or education institution is a plus.
• Proficient in Microsoft Office Suite; knowledge of Asana, Concur Expense and Gant Travel is a plus.
• Strong customer service and servant leadership skills.
• Organized with high attention to detail; proactive and able to think critically.
• Excellent communication skills and discretion; able to multitask and manage time effectively.

Responsibilities

• Manage calendars for three to four senior leaders and resolve conflicts.
• Keep daily task lists, prioritize requests and follow up.
• Book travel via Concur and Gant Travel; prepare and submit expense reports.
• Track short- and long-term projects in Asana.
• Handle confidential information with good judgment.

Skills

Customer service

Servant leadership

Attention to detail

Critical thinking

Time management

Multi-tasking

Discretion

Interpersonal communication

Education

High school diploma or GED

Bachelor’s degree (desired)

Tools

Microsoft Office Suite

Asana

Concur Expense

Gant Travel

Job description

The Holdsworth Center is a non-profit organization founded and largely funded by Charles Butt, Chairman of H-E-B, a regional retail company. Our mission is to impact, over time, the quality of K-12 public education for all Texas students by supporting and developing leaders. Based in Austin, Texas, we were founded in 2017 in honor of Charles’ mother, Mary Elizabeth Holdsworth Butt, who was an educator, a philanthropist, and a lifelong pioneering advocate.

We partner with public school districts to help them grow outstanding leaders at all levels so that staff thrive, and students excel in every classroom. At Holdsworth, we believe leadership isn’t just about titles. We make a deep investment in leaders at both the district and campus levels, including teachers who lead students in the classroom and influence and lead their colleagues.

Holdsworth builds stronger leaders for Texas public schools so that teachers and students thrive. We work directly with superintendents, principals, and school leadership teams across Texas, and we hold ourselves to the same standard of continuous improvement we ask of the leaders we serve. That means our program evaluation work isn't a side function — it's core to how we know whether we're delivering on our mission. This work is fundamentally about being a learning organization that carefully examines its impact so we know what is working, can learn from success, and keep improving.

About the Position

Holdsworth’s Executive Assistants are part of a four-person administrative team led by the Chief of Staff. Each Executive Assistant partners with three to four senior leaders, keeping their calendars, travel, meetings and priorities running smoothly so they can focus on their work and their teams. The team also shares responsibility for keeping the Administration Building running well for staff and for maintaining Holdsworth’s intranet and other internal communications channels.

Responsibilities

Support senior leaders

• Manage calendars for three to four senior leaders, resolving conflicts and protecting time for their highest priorities
• Keep daily task lists, help leaders prioritize incoming requests and follow up
• Book travel through Concur and Gant Travel, including flights, hotels and car rentals
• Prepare, review and submit expense reports in Concur
• Track short- and long-term projects in Asana
• Handle confidential information with care and good judgment

Coordinate meetings and visits

• Plan and support logistics for meetings, including materials, supplies, meal deliveries and A/V setup, and troubleshoot minor A/V issues
• Coordinate logistics for in-person meetings, tours and guest visits
• Stay aware of meetings and events at Holdsworth so you can step in where colleagues need support

Shared work with the team

• Keep the Administration Building running - manage incoming and outgoing mail, office supply ordering and inventory, and recurring monthly administrative tasks
• Support internal communications - help maintain the intranet and other internal channels so information stays current and easy to find
• Build positive working relationships with colleagues across Holdsworth, respond to requests with care, solve problems and *escalate* when it’s needed
• Share coverage with teammates when others are out or stretched

Qualifications

• High school diploma or general education degree (GED) required
• A bachelor’s degree from a four-year accredited college or university is desired
• Five to seven years of relevant work experience in an office environment and/or supporting multiple senior staff required
• Experience working in a non-profit or education institution a plus
• Proficient in Microsoft Office Suite
• Knowledge of Asana, Concur Expense / Gant Travel a plus
• Strong customer service and servant leadership skills
• Organized and with a high attention to detail
• Displays the ability to be proactive in working to resolve administrative problems by using critical thinking skills
• Excellent technical and interpersonal communication skills
• Must have the ability to operate with discretion
• Excellent at multi-tasking and time management
• Salary range: $56,000 to $69,000
• Compensation for the role will depend on several factors, including but not limited to your qualifications, skills, competencies, and experience. The Holdsworth Center also factors internal pay equity in evaluating compensation.
• This position is eligible to participate in company benefits, including but not limited to medical, dental, and vision coverage, life and AD&D, short- and long-term disability coverage, four weeks of paid time off, employee assistance program, pet insurance, participation in a 401k program that includes a company match, and many other additional benefits.

At The Holdsworth Center, every application is reviewed by a member of our team. We do not use artificial intelligence to screen, score, or filter resumes or cover letters – your materials will be read by a real person.

At the Holdsworth Center, all employment decisions are based on job requirements and individual qualifications without regard to race, color, religion, gender identity and/or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.