Executive Administrative Assistant

Highspring; McLean (VA); On-site; USD 45,000 - 73,000; Full time

Job summary

Highspring is hiring an administrative professional to support up to 8 Partners. You will manage Outlook calendars, coordinate travel, prepare documents, and assist with meetings and minute-taking. You’ll draft correspondence and maintain contacts while handling confidential information with discretion.

You will also create presentations and spreadsheets, support event registrations, and handle ad hoc projects to maintain a professional office environment and contribute to firm-wide initiatives.

Qualifications

• HS Diploma required.
• 3+ years of experience providing administrative support in a fast-paced, deadline driven organization.
• Strong organizational skills, attention to detail and commitment to quality
• Excellent written and verbal communication skills, including strong writing and proofreading capabilities.
• Ability to work efficiently in high-pressure situations.
• Ability to anticipate the needs of the Partners and take the initiative to provide proactive support.
• Experience booking and coordinating travel arrangements.
• Strong personal presentation skills and a professional, friendly and helpful demeanor at all times.
• Excellent interpersonal skills, able to interact across all levels of the organization.
• Ability to follow standard procedures and policies, and properly handle confidential information.
• Self-motivated to seek new ways of adding value/supporting the firm.
• Possess a positive, "can-do", problem-solving, go above-and-beyond attitude and approach to work.
• Handle assignments independently, with accuracy and a sense of urgency,

Responsibilities

• Support up to 8 Partners.
• Assertively manage and coordinate Outlook calendars.
• Support Partners with handling administrative tasks necessary for strategic client accounts.
• Manage Partners’ business travel; confirm details and create/provide itineraries.
• Coordinate and schedule meetings, conference calls, team events, etc.
• Process Partners’ expense reports.
• Maintain Partners’ Outlook contacts.
• Create and edit presentations (PowerPoint), spreadsheets (Excel) and documents (Word) as requested.
• Handle Partners’ event registrations.
• Attend meetings as requested and take detailed and organized meeting minutes as needed.
• Draft simple correspondence and proofread/format resumes and documents.
• Take charge of all activities for assigned work areas and facilitate as needed to maintain a professional, safe and appropriate work environment.
• Support other events and initiatives that impact the assigned staff.
• Perform ad hoc tasks and projects as assigned.

Skills

Administrative support

Outlook calendar management

Travel coordination

Communication skills

Attention to detail

Proactive initiative

Professional demeanor

Education

HS Diploma

Bachelor's degree preferred

Tools

PowerPoint

Excel

Word

Job description

Transform Your Career

We deliver unparalleled opportunities for growth and career advancement. Our dynamic, entrepreneurial culture supports your journey every step of the way.

Embrace new challenges and deliver real value to some of the world’s most influential Fortune 100 brands, growth companies transforming their industries, and mid-market firms that need help navigating the defining moments of their lifecycle. Work side by side with business leaders to solve complex client challenges and make a true impact. Love what you do as part of a diverse organization committed to collaboration and continuous learning.

The Team

Our administrative team plays an important role in supporting the firm’s continued development and growth. Come be a part of our fun, friendly, flexible, dynamic, diverse, high-performance, execution-oriented, pro-employee workplace!

Your Impact

• Support up to 8 Partners.
• Assertively manage and coordinate Outlook calendars.
• Support Partners with handling administrative tasks necessary for strategic client accounts.
• Manage Partners’ business travel; confirm details and create/provide itineraries.
• Coordinate and schedule meetings, conference calls, team events, etc.
• Process Partners’ expense reports.
• Maintain Partners’ Outlook contacts.
• Create and edit presentations (PowerPoint), spreadsheets (Excel) and documents (Word) as requested.
• Handle Partners’ event registrations.
• Attend meetings as requested and take detailed and organized meeting minutes as needed.
• Draft simple correspondence and proofread/format resumes and documents.
• Take charge of all activities for assigned work areas and facilitate as needed to maintain a professional, safe and appropriate work environment.
• Support other events and initiatives that impact the assigned staff.
• Perform ad hoc tasks and projects as assigned.

What Do You Need to Succeed?

Minimum Qualifications

• HS Diploma required.
• 3+ years of experience providing administrative support in a fast-paced, deadline driven organization.
• Strong organizational skills, attention to detail and commitment to quality
• Excellent written and verbal communication skills, including strong writing and proofreading capabilities.
• Ability to work efficiently in high-pressure situations.
• Ability to anticipate the needs of the Partners and take the initiative to provide proactive support.
• Experience booking and coordinating travel arrangements.
• Strong personal presentation skills and a professional, friendly and helpful demeanor at all times.
• Excellent interpersonal skills, able to interact across all levels of the organization.
• Ability to follow standard procedures and policies, and properly handle confidential information.
• Self-motivated to seek new ways of adding value/supporting the firm.
• Possess a positive, "can-do", problem-solving, go above-and-beyond attitude and approach to work.
• Handle assignments independently, with accuracy and a sense of urgency,

Preferred Qualifications

• Bachelor's degree highly preferred, or associate’s degree and currently in pursuit of a college degree.
• Experiencing coordinating event logistics.

Determining compensation for this role (and others) at Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law, Highspring believes that the following pay range reasonably estimates the hourly compensation for an individual hired into this position in geographies that require salary range disclosure to be between the range below.

Compensation Range: $32.69 USD - $52.88 USD

EEO Notice

Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers.