Executive Assistant

CSP Innovations, Inc.; Auburn Hills (MI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Flexible spending accounts (FSA)

Life Insurance

401k with company match

Job summary

CSP Innovations, Inc. is seeking an experienced Administrative Assistant to support senior leaders with daily scheduling and communications in a fast-paced environment.

You will plan meetings, prepare presentations, manage travel arrangements, and monitor expenses. Proficiency in Outlook, Word, PowerPoint and Excel is essential, along with strong organizational and communication skills. A high school diploma is required, with an Associate degree preferred.

Qualifications

• Requires high school diploma. Candidates with an Associate degree preferred.
• Minimum 5 years as an Administrative Assistant or similar role.
• Strong proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent communication, proactive problem solving, and ability to manage multiple projects.

Responsibilities

• Organizes daily schedule, informs senior leaders of commitments, and follows up as needed.
• Screens calls and emails, provides information, and routes inquiries appropriately.
• Plans meetings/events, including invitations, venues, and travel logistics.
• Prepares presentations and miscellaneous correspondence; tracks expenses.
• Coordinates domestic and international travel; compiles itineraries and documentation.
• Orders supplies and greets visitors at reception.

Skills

Scheduling

Communication

Organizational skills

Travel arrangements

MS Office

Problem solving

Education

High school diploma

Associate degree

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

CSP is the industry leader in the formulation and molding of lightweight, advanced composite components for the transportation industries. As an innovative, full-service Tier One supplier, we offer an entrepreneurial environment where you’re only limited by your own imagination. In addition to our team-focused environment, we provide industry-leading benefits, called BENEfits4U. Our comprehensive offering includes:

• affordable medical, dental, and vision care
• flexible spending accounts
• life insurance
• 401k with company match
• much, much more

Job Description Responsibilities:

• Organizes and manages daily schedule, informing senior leaders of upcoming commitments/ responsibilities & performing appropriate follow-up.
• Screens calls, provides general information to callers, transfers to appropriate person Screens incoming email/miscellaneous correspondence & provides necessary administrative follow-up and/or notifies senior leaders of issues requiring immediate attention Plans meetings and events including, but not limited to, guest and invite lists, menu selections, venue selection, transportation, hotel accommodations, and entertainment.
• Prepares presentations and miscellaneous correspondence
• Prepares / monitors expense reports
• Coordinates travel arrangements (domestic & international). Includes coordinating CSP group travel, as well as arrangements for guests
• Prepares detailed travel itineraries and compiles documents for travel related meetings
• Orders office supplies and other materials.
• Greets and screens visitors at the reception area.

Qualifications:

• Requires a high school diploma.
• Associates Degree in Finance, Business, or some college preferred.
• A minimum of 5 years’ experience as an Administrative Assistant.
• Demonstrated excellence in personal computer Windows applications including: Microsoft Outlook, Microsoft Word, PowerPoint, and Microsoft Excel.
• Must possess strong communication skills, be proactive in problem solving, highly organized with ability to manage multiple projects, work under pressure at times, and handle confidential matters with discretion.

Physical Requirements:

• Generally works in an office environment including extensive telephone and computer work.
• Job requires sitting, standing, and walking, mostly at the incumbent’s discretion.
• Normal visual acuity required for computer work.
• Occasional lifting of office supplies or files (less than 25 lbs.).

If you enjoy innovation, and an opportunity to learn and contribute to a growing organization, CSP is the place for you! Being a CSP employee means having the opportunity to see your impact every day. Our work experience is the combination of everything that’s unique about our culture, our core values, our commitment to your success, and most importantly, our people. We are a team of self-disciplined, hardworking, curious, trustworthy and humble people who make choices according to what is best for the team. We live to collaborate and make a difference.