Executive Assistant

Uponor; Apple Valley (MN); On-site; USD 40,294 - 60,435; Full time

Benefits offered by this job

Best-in-class health benefits

160 hours paid time off

Job summary

A forward-thinking company in Apple Valley, MN is seeking an Executive Assistant to support the Vice President of Sales. The role involves managing executive schedules, travel logistics, and providing comprehensive administrative support. The ideal candidate has at least 5 years of experience, an excellent command of Microsoft Office, and strong organizational skills. Competitive compensation of $29.25–$43.87/hour offered.

Qualifications

• Minimum of 5 years of executive level support experience.
• Ability to work with independent judgment and initiative.
• High attention to quality and detail.

Responsibilities

• Coordinate and provide administrative support for executive leadership.
• Manage calendars, travel arrangements, and meeting logistics.
• Produce high-quality reports and presentations.

Skills

Expert proficiency in Microsoft Office (Word, Excel, PowerPoint)

Excellent organizational skills

Project management skills

Problem-solving skills

Ability to uphold strict confidentiality

Strong critical thinking

Education

High school diploma or equivalent

Bachelor’s Degree (preferred)

Tools

Workday

Concur

Legal Tools

Job description

The Executive Assistant position provides comprehensive executive support to the Vice President of Sales, and an additional Vice President(s) within BFS-Americas. The role supports both leaders and their respective departments to enhance efficiency, streamline operations and drive achievement of departmental objectives.

What will you be doing?

• Meeting & Events: Coordinates and provides high-level administrative and logistical support for executive leadership and company events, both onsite and offsite. Prepares agendas and materials, records and distributes accurate meeting minutes, manages scheduling, travel and catering, and oversees all event logistics. Supports Leadership Meetings, Sales Kick-Offs, tradeshows, Town Halls, onboarding logistics, visitor arrangements and guides event planning and budget adherence.
• Administrative: Provides calendar management, drafting communications, typing, printing and filing business documents, ordering office supplies, preparing UPS shipments and reviewing expense reports. Attends staff meetings, creates agendas and notes, and serves as backup for the Front desk as needed.
• Travel: Coordinates domestic and international travel arrangements for supported VPs and their direct reports, developing full itineraries, booking flights and accommodations and arranging meetings.
• Resource/Committees: Assists with onboarding new hires, ordering phones/IT equipment, supplies, scheduling appointments and trainings. Provides setup details for remote or facility work and acts as department liaison for internal and external customers.
• Presentations/Special Projects: Produces high-quality reports, presentations and documents in Word, PowerPoint and Excel. Prepares drafts of correspondence, agendas and presentations.
• Seeks out opportunities to contribute to business success through proactive involvement in team initiatives.

What will you need?

• High school diploma or equivalent with a minimum of 5 years of executive level support experience.
• Ability to work with independent judgment and initiative.
• Expert proficiency in Microsoft Office (Word, Excel, PowerPoint) and Outlook; familiarity with Workday, Concur, and Legal Tools.
• Excellent organizational, project management and problem‑solving skills with high attention to quality and detail and exceptional multitasking.
• Ability to uphold strict confidentiality and manage sensitive information professionally and quickly.
• Demonstrated follow‑through and results delivery.
• Strong critical thinking, analytical and problem‑solving skills.

Preferred Qualifications

• Bachelor’s Degree.
• 3 years of corporate experience in mid‑size to large companies.
• Direct experience facilitating and supporting Board preparation, including relevant communications and meeting materials.
• Demonstrated initiative and resourcefulness, anticipating and communicating potential issues.

What will you get?

• Best‑in‑class health benefits (medical, dental, vision).
• 160 hours paid time off (combination of PTO and Employee Safe and Sick Time accruals; MN Based Employees).
• More information: https://www.uponorcareers.com/en-us/employee-benefits

Applicable to US job postings only (not Canada): The expected compensation range for this position is $29.25–$43.87/hour.

Uponor is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, disability, marital status, national origin, citizenship, genetic information, protected veteran status, or any other characteristic protected by law.

Join us to be part of a forward-thinking, people-centered company where your ideas and contributions truly matter.