Executive Assistant

Coloplast; Minneapolis (MN); On-site; USD 46,838 - 70,257; Full time

Benefits offered by this job

Health and wellness insurance

401(k) plan with company match

Generous paid time off

Professional development opportunities

Job summary

Coloplast is seeking an Executive Assistant to provide comprehensive administrative support to the North America Chronic Care Management Team. The role involves managing complex calendars, arranging travel, and preparing high-level presentations. The ideal candidate possesses strong project management skills and exceptional attention to detail.

This position offers a competitive compensation range of $34-$51 per hour, with additional benefits including health insurance, retirement plans, and work-life balance options.

Qualifications

• 5+ years working at the executive administrative level is preferred.
• Sound judgment and discretion in maintaining confidential materials.
• Excellent interpersonal skills to engage effectively at all levels.

Responsibilities

• Manage complex calendars for Vice Presidents and schedule meetings.
• Handle travel arrangements and itineraries for domestic and international trips.
• Prepare reports and high-level presentations for executive meetings.

Skills

Project management

Communication skills

Confidentiality

Microsoft Office proficiency

Attention to detail

Education

Associates or Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Executive Assistant is responsible for providing administrative support to the North America Chronic Care Management Team. This position requires the ability to work with high efficiency, strong project management skills, and to successfully implement and manage complex plans and schedules. This individual will respond with appropriate urgency to situations and events that require immediate response, maintain confidentiality of information, and possess exceptional organization and communication skills.

The successful candidate will represent the department at the highest organization level, which results in a positive customer/business partner experience. This role requires professional and frequent interaction with executive and senior leadership levels within the local and global Coloplast organization.

Major Areas of Accountability

• Proactively manages information flow to maximize the Vice President’s productivity and ensure all requests receive attention with the proper level of urgency
• Member of the associated leadership teams, as appropriate, to proactively seek ways to add efficiencies and provide input
• Complex calendar management - manages calendars and scheduling for the Vice President of Marketing and the Vice President of Payers & Evidence. This includes coordination and planning various meetings and logistics associated with the scheduled events.
• Travel management – manages travel scheduling/itineraries, both domestic and international
• Prepares reports and assists in the preparation of high-level presentations
• Monitors/completes expense reports, in accordance with company policies and guidelines
• Owns administrative details and handles routine issues independently in a high quality, timely manner
• Effectively manages priorities, including organization of workflow and partnering with colleagues to accomplish tasks and balance workload
• Collaborates with colleagues to recommend most cost-effective ways to complete tasks
• Plans selected events and meetings hosted by Marketing and P&E teams; may manage associated travel for meetings and events
• Provides on-boarding support for new team members
• Handles administrative tasks to ensure the North America Chronic Care team is prepared and equipped to be productive, including ordering supplies for the teams
• Maintains moderate degree of international contact and coordination with global colleagues and leadership
• Occasionally interacts with key customers, scheduling customer events, trouble‑shooting issues, and maintaining important relationships
• Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.
• Other job duties as assigned

Basic Qualifications

• Associates or Bachelor’s degree and/or a combination of 5+ years working at the executive administrative level
• Advanced level knowledge of Windows desktop applications and Microsoft Office (advanced Word, Excel, PowerPoint and Outlook) skills are essential
• A high degree of initiative, sound judgment and sensitivity in maintaining confidential materials with discretion
• Excellent interpersonal skills to deal with people at all levels, in person and over the phone, both within and outside the company
• Strong attention to detail and follow through skills
• Independent judgment and time management skills are required
• Schedule flexibility – ability to work occasional evening/weekend

Benefits

• Health and Wellness : Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy. Plus, access to company sponsored wellness programs and mental health resources, paid leave of absence for qualifying events and generous paid parental leave for both birthing and non-birthing parents.
• Financial Security : A competitive 401(k) plan with company match that vest immediately, financial planning services to help you secure your future, and corporate discount programs for goods and services.
• Work-Life Balance : Generous paid time off, flexible work hours, and flexible work arrangement options to help you balance your personal and professional life may be available.
• Professional Development : Opportunities for continuous learning and career advancement through training programs, mentorship, and tuition reimbursement.
• Recognition and Rewards : Recognition programs to celebrate achievements and contributions, including peer recognition, bonuses, awards, and special events.
• Community and Culture : A supportive work environment where everyone feels valued, and has a sense of belonging. Participate in team-building activities, volunteer opportunities, and company-sponsored events. Sustainability strategy that outlines our ambitions for how to run our company in a more sustainable way.
• Competitive Compensation : The compensation range for this position is $34/hour-$51/hour. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or incentives.

Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.

Coloplast is committed to a policy of Equal Employment Opportunity (EEO) which means we employ and promote individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, status with regards to public assistance or any other protected classification.