Executive Assistant

US Department of Veterans Affairs; Alaska; On-site; USD 65,000 - 90,000; Full time

Job summary

US Department of Veterans Affairs in Alaska seeks an Executive Assistant to support the Director’s Office. Responsibilities include monitoring the corporate mailbox, coordinating information requests, maintaining files, travel arrangements, and serving as a liaison with other offices.

The role requires discretion, scheduling excellence, and proficiency with Microsoft Office, SharePoint, and Power Apps. Telework is limited; standard hours apply.

Qualifications

• Experience supporting an executive-level office and maintaining confidentiality.
• Ability to manage calendars, travel arrangements, and meeting coordination.
• Proficiency with Microsoft Office, SharePoint, and Power Apps.

Responsibilities

• Monitor the corporate mailbox and coordinate information requests.
• Coordinate schedules and arrange appointments for the Director and staff.
• Prepare reports and correspondence using Office, SharePoint, and Power Apps.
• Serve as liaison between the Director and other offices.
• Maintain files and ensure SOARs are completed.

Skills

Office administration

Scheduling

Liaison

Confidentiality

Policy knowledge

Tools

Microsoft Office Suite

SharePoint

Power Apps

Job description

Executive Assistant

2026-08-10 US Department of Veterans Affairs all cities,AK

Description:

Job Title

Executive Assistant; PD422500

Duties

Typical duties include, but are not limited to:

• Closely monitors the Regional Office's corporate mailbox for incoming correspondence from various entities, including but not limited to, the Southeast District, Central Office Congressional Offices, Veterans Service Officers, the Office of the Inspector General, the Veterans Health Administration, and legal representatives.
• Solely responsible for the timely and accurate submission of all information requests and ensuring coordination among divisions when necessary.
• Responsible for the workbook created to track items including White House Controlled Correspondence and Congressional inquiries.
• Administers the internal operational details of the Office of the Director and is the principal staff advisor on office policies and procedures.
• Serves as a liaison between the Director and other offices, using knowledge of past and present policies, procedures and organizational structure.
• Maintains confidentiality of all personnel and operational discussions in the Director's office.
• Maintains control of files (mostly electronic) containing general information, data and statistics related to the operations of the RO required for audit and reporting purposes.
• Ensures the timely completion of all required Strategic Oversight and Analysis Reviews (SOARs).
• Is the point of contact for visiting VA official and site visit teams.
• Serves as an office manager for the Director's office.
• Manages schedules, makes appointments and coordinates meetings on behalf of the Director and Assistant Directors.
• Maintains current performance standards and position descriptions and completes all award documents for the Director's staff.
• Uses a computer with a variety of software programs, to include Microsoft Office Suite, SharePoint and Power Apps to prepare reports and correspondence.
• Makes airline and hotel reservations for official trips taken by the Director and other Director's Office staff, as needed.

Work Schedule

Fulltime, Monday - Friday, 8:00 a.m. - 4:30 p.m. Subject to change based on the needs of the agency.

Telework

This position is eligible for situational (ad hoc) telework only. The selectee is required to report to the official duty station each scheduled workday. Telework may be approved only on a case-by-case basis with supervisory approval. Routine or recurring telework is not authorized for this position.

Virtual

This is not a virtual position.

Relocation/Recruitment Incentives

Not Authorized.

Financial Disclosure Report

Not Required.

Bargaining Unit

No