Executive & Artistic Operations Associate

Playbill, Inc.; Laguna Beach (CA); On-site; USD 58,000 - 71,000; Full time

Job summary

Laguna Playhouse is a nationally acclaimed non-profit theatre located in Laguna Beach, California. We are seeking an organized professional to provide executive support and coordinate complex calendars, meetings, and artistic projects across departments.

The role involves collaboration with artists, staff, and board members, plus handling confidential information and strategic initiatives. A strong eye for detail and proactive problem-solving are essential in a fast-paced, mission-driven arts

Qualifications

• 3–5 years in theatrical production or arts administration.
• Outstanding organization and attention to detail.
• Strong written and verbal communication.
• Excellent judgment and discretion.
• Ability to manage multiple priorities and deadlines.
• Proactive problem-solving and initiative.
• Ability to anticipate needs.
• Strong project management skills.
• Knowledge of theatre and producing processes.
• Strong interpersonal skills and relationship building.
• Ability to work with artists, staff, board, donors.
• Ability to handle confidential information.
• Ability to see big picture and details.
• Adaptability in fast-paced environment.

Responsibilities

• Executive support and priority management.
• Calendar and scheduling coordination.
• Meeting preparation and follow-up.
• Artistic planning and producing support.
• Casting, auditions, readings, and workshop coordination.
• Production and programming tracking.
• Coordination with artists, directors, designers, agents, and producers.
• Cross-departmental communication.
• Community engagement and partnership development.
• Basic HR administration, including onboarding and offboarding.
• Recruitment and interview coordination.
• Personnel records, trainings, and compliance tracking.
• Board and stakeholder support.
• Special projects and strategic initiatives.
• Tracking deadlines, decisions, and deliverables.
• Confidential handling of sensitive artistic, personnel, financial, and organizational matters

Skills

Executive support

Calendar management

Meeting coordination

Artistic planning support

Casting coordination

Production tracking

Cross-department communication

Community engagement

HR administration

Recruitment coordination

Personnel records

Board support

Strategic initiatives

Deadline tracking

Confidential handling

Big picture thinking

Fast-paced adaptability

Theatre production knowledge

Job description

Laguna Playhouse is a nationally acclaimed non-profit theatre located in Laguna Beach, California. We are seeking an organized professional to provide executive support and coordinate complex calendars, meetings, and artistic projects across departments.

The role involves collaboration with artists, staff, and board members, plus handling confidential information and strategic initiatives. A strong eye for detail and proactive problem-solving are essential in a fast-paced, mission-driven arts