Executive and Personal Assistant to the CEO

Elizabeth Rosario Law, PLC; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

401(k) with company match

Job summary

Elizabeth Rosario Law, PLC in Charlotte, NC, a U.S. immigration law firm, is seeking an experienced Executive Assistant to support the CEO. You will manage her calendar, travel, and personal affairs, ensuring she can focus on high-impact work.

Responsibilities include scheduling, prioritizing meetings, turning notes into tasks in Teams and Planner, and maintaining discreet handling of confidential information. On-site role with occasional travel up to 25%.

Qualifications

• 5+ years supporting a senior executive or CEO, including personal and household matters.

Responsibilities

• Start each day with a clear picture of the day and priorities.
• Manage CEO's calendar in Outlook and keep priorities when meetings move.
• Turn notes from meetings into tasks and follow-ups in Teams and Planner.
• Maintain a clear record of requests and completed actions.
• Handle travel, personal and household matters, sometimes traveling with the CEO.
• Ensure leadership decisions flow without delay by keeping teams informed.

Skills

Executive support

Confidential handling

Tools

Outlook

Teams

Planner

Job description

We are a U.S. immigration law firm committed to changing as many immigrants' lives as possible through exceptional legal representation and an outstanding client experience. Our CEO leads the firm across offices in North Carolina and Michigan. She thinks fast, moves quickly between decisions, and values her privacy. She needs one person who runs her calendar, travel, and personal affairs so well that her time goes to work only she can do.

What you will do:

• Start each day by giving her a clear picture of her day and what needs her attention
• Manage her calendar in Outlook and keep her priorities in place when meetings move
• Turn what she says in meetings and in passing into tasks and follow-up, tracked in Teams and Planner
• Keep a clear record of what was asked and what was done
• Manage travel, including traveling with her, and handle personal and household matters
• Keep the decisions her leadership team needs from her moving

What you bring:

• 5 or more years supporting a senior executive, CEO, or business owner, including personal and household matters
• A record of handling confidential business and personal information
• Demonstrated skill in Microsoft 365: Outlook, Teams, and Planner or a similar task tool
• Availability on site in Charlotte on fixed hours, with travel up to 25% and occasional evening or weekend tasks planned in advance
• Legal experience is welcome but not required

This role is right for you if:

• Keeping a confidence is second nature, with colleagues as much as outsiders
• You ask the question rather than guess what someone meant
• A quiet day means you work the list, not wait for instructions
• You would rather bring a recommendation than make someone else’s decision
• You are steady when someone asks you a lot of direct questions quickly
• You like fixed hours and keep them

This role is not right for you if:

You build relationships quickly and like to be at the center of the office. Here, trust is earned over time, and the work is done largely out of view.

People stay here because of who they work with; our team consistently tells us they like the people they work with and for. Our values run through how we hire and how we work, starting with honesty: integrity and accountability, respect and inclusion, professional growth, and outstanding client service.

• Benefits include medical, dental, and vision insurance; paid time off and paid holidays; and a 401(k) with company match.