Executive and Personal Assistant

The Launch Partnership, LLC; Austin (TX); On-site; USD 90,000 - 99,000; Full time

Benefits offered by this job

PTO

Paid holidays

Professional development support

Growth opportunities

Job summary

The Launch Partnership, LLC in Austin, TX is seeking a full-time, in-person Executive & Personal Assistant to support the GP and his family. Based in Austin with occasional travel to Dripping Springs, you will manage calendars, travel, and household coordination.

You will handle confidential communications, plan complex itineraries, and leverage Notion and Google Workspace to keep operations running smoothly. Some evenings and weekends required.

Qualifications

• Five years of supporting executives and their families, ideally in a combined EA/PA role.
• Experience managing complex travel, including last-minute rebooking.
• Sharp organization and follow-through; tracks details without reminders.
• Sound judgment and absolute discretion with confidential matters.
• Calm under pressure and flexible with evenings and weekends.

Responsibilities

• Own the GP's calendar end-to-end: scheduling, prioritizing, protecting focus time.
• Manage inbox triage, correspondence, and confidential communications.
• Track deadlines, commitments, and open items to prevent slips.
• Book and manage domestic and international travel: flights, hotels, ground transport.
• Build clear itineraries and keep all affected parties updated in real time.
• Coordinate family calendars, school and activity schedules.
• Support house manager with household vendors and staff across properties.
• Set up and maintain organizational tools (Notion, Notaries? notaries skipped).
• Plan backups for backups and alternate vendors.

Skills

Executive support

Travel management

Family coordination

Systems knowledge

Discretion

Tools

Notion

Google Workspace

LastPass

Job description

LAUNCH is a venture capital and media firm, founded by Jason Calacanis (angel investor in Uber, Robinhood; co-host, "All In Podcast," host of "This Week in Startups"). Our programs include Founder University (U.S., Japan, Saudi Arabia), LAUNCH Accelerator (Austin, SF, NY), The Syndicate, Angel University, and other initiatives serving early-stage founders and investors worldwide.

The Role

We're hiring a full-time, in-person Executive & Personal Assistant in Austin, TX to support our GP and his family. Based in Austin, TX, with travel to Dripping Springs and joining the principals on three to four trips per year.

This person keeps work and home running in sync. Plans change daily, flights get rebooked, and priorities shift. You'll be the one who already has the next option lined up, and the one after that.

What you'll do

Executive support

Own the GP's calendar end-to-end: scheduling, prioritizing, protecting focus time, and reshuffling when things move

Manage inbox triage, correspondence, and confidential communications

Track deadlines, commitments, and open items so nothing slips

Travel

Book and manage domestic and international travel: flights, private aviation, hotels, ground transport, and reservations

Rebook quickly when plans change, which is often. Keep a fallback flight, car, or route ready for high-stakes trips

Build clear itineraries and keep everyone affected updated in real time

Family and household

Coordinate family calendars, school and activity schedules, appointments, and events

Support the house manager with household vendors, contractors, and staff across the Austin and Dripping Springs properties

Handle errands, gifts, special occasions, and personal projects

Systems

Set up and maintain the tools that keep things organized: shared calendars, task managers, password managers, and document storage. We use Notion, LastPass, Claude and Google Workspace. Know these, love these

Use agents and AI to manage processes

Document key contacts, preferences, routines, and procedures so coverage is seamless

Plan backups for the backup: alternate vendors, travel options, and coverage when something falls through

What you bring

Ideally, five years supporting executives and their families, ideally in a combined EA/PA role, or five years in an operationally intensive role that requires attention to detail

Experience managing complex, frequently changing travel, including last-minute rebooking

Sharp organization and follow-through. You track details without being reminded

Sound judgment and absolute discretion with confidential business and family matters

Calm under pressure and flexible with your time when plans shift, including some evenings and weekends

Clear, concise written and verbal communication

Valid driver's license, reliable vehicle, and willingness to drive between Austin and Dripping Springs

You'll do well here if you

Get energy from a fast pace and don't need the day to go as planned

Anticipate needs before anyone asks

Always have a Plan B, and usually a Plan C

Fix problems first and report back with options, not questions

Treat the family's time and privacy as carefully as the GP's

What You'll Get

PTO, paid holidays, and professional development support

Opportunities for growth

A fast-paced, startup-like environment where you’ll have autonomy and responsibility

$90,000 USD with 10% bonus potential

This is a full-time role, with flexibility for evenings and weekends when plans change.

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