Executive and Human Resource Assistant

Hereford Insurance Company; New York (NY); On-site; USD 47,000 - 60,000; Full time

Job summary

A regional insurance provider in New York is seeking a Full-time Executive and Human Resource Assistant to support the COO and manage sensitive information. This role requires strong proficiency in Microsoft Office Suite, exceptional organizational abilities, and a detail-oriented mindset. Responsibilities include administrative tasks, recruitment support, and coordinating company events. Ideal candidates demonstrate problem-solving skills and a commitment to maintaining confidentiality.

Qualifications

• Strong PC skills including proficiency in Microsoft Office Suite and Microsoft Teams.
• Ability to multi-task with little or no supervision.
• Detail-oriented and trustworthy with strong interpersonal skills.

Responsibilities

• Provide administrative support for the COO and manage sensitive information.
• Coordinate meetings for management and assist with recruitment functions.
• Run reports and provide clerical support including typing and filing.

Skills

Microsoft Office Suite

Microsoft Teams

Research skills

Analytical skills

Project management

Organizational skills

Problem-solving

Education

College degree or equivalent experience

Job description

Hereford Insurance Company provided pay range

This range is provided by Hereford Insurance Company. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$47,000.00/yr - $60,000.00/yr

Current Executive and Human Resource Assistant

Description: This position is a dual role that provides administrative support for the day‑to‑day needs of the COO with a high degree of professionalism while also managing multiple tasks with little or no supervision. Interfaces well with all departments and demonstrates the ability to communicate effectively with external contacts. Appropriately manages sensitive information/material concerning HIC and the COO's role within HIC while maintaining strict privacies. This position also assists the HR Generalist with the day‑to‑day recruitment function for all open positions including but not limited to sourcing/scheduling interviews for potential candidates through online channels, databases, advertisements, job fairs, and other creative avenues; initiates the background screening process, obtains references and onboards staff with branded merch; coordinates employee reward/recognition (mailing monthly birthday cards/gift cards); supports publishing the semi‑annual employee newsletter; plans Company luncheons and events all while maintaining the highest level of confidentiality.

Essential Duties & Responsibilities:

• Screens telephone calls from both internal and external sources.
• Coordinates meetings for management and board of directors including but not limited to teleconferences.
• Serves as liaison between employees and facilities manager.
• Runs monthly and quarterly reports including but not limited to tracking DFS complaints, loss runs, MSRP, and submitted responses and ability to digest the data.
• Assists in insurance renewal application prep.
• Provides clerical support including typing correspondence, faxing/copying/filing and scanning work for archiving purposes.
• Reviews, analyzes and makes recommendations to expand and integrate HIC's online/offline presence.
• Orders supplies as needed, and works with vendors for HIC merchandise, etc.
• Performs special projects as assigned including but not limited to coordinating catering/floral arrangement needs and planning employee appreciation events.

Other Duties/Qualifications:

• College degree preferred or any equivalent combination of education and experience which provides the necessary qualifications to successfully perform the duties of the position.
• Strong PC skills; proficient in the use of Microsoft Office Suite, Microsoft Teams.
• Strong research and analytical skills; problem‑solving and interpersonal skills.
• Project management and organizational skills.
• Ability to multi‑task with little or no supervision.
• Detail‑oriented, responsible, trustworthy, and contributes to the credibility of the team.
• Good team player with solid work ethic and employee focus.
• Highly motivated, self‑starter, focused on quality and service.

Seniority level

• Not Applicable

Employment type

• Full‑time

Job function

• Administrative and Human Resources
• Insurance

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