Executive Affairs & Board Programs Lead

The New England Foundation for the Arts; Boston (MA); On-site; USD 50,000 - 55,000; Full time

Job summary

The New England Foundation for the Arts (NEFA) seeks an Executive Affairs and Special Projects Officer to serve as principal support to the Executive Director, coordinating calendar management, travel, and board communications, and working with development staff on fundraising.

The role emphasizes governance, donor stewardship, and special projects, requiring highly organized work, discretion with confidential information, and the ability to coordinate meetings, minutes, and materials across

Qualifications

• 4-6 years of professional experience in administrative support or similar roles.
• Experience working directly with executive leadership, boards, donors or in fundraising/stewardship roles.
• Highly organized with strong discretion handling confidential information.
• Outstanding communication skills, both verbal and written.
• Experience with meeting minutes and CRM/database familiarity (Salesforce a plus).

Responsibilities

• Coordinate executive calendar management, travel arrangements, and expense reporting.
• Prepare briefing materials, reports, and correspondence for meetings.
• Interact with board members, donors, and partners; manage communications.
• Plan and document minutes for board and committee meetings.
• Support governance, donor cultivation, and program-related initiatives.
• Represent NEFA at events and liaise with staff and external contacts.

Skills

Executive support

Board relations

Event planning

Discretion

Communication skills

Notetaking

CRM familiarity

Tools

Outlook

Salesforce CRM

Microsoft Office

Job description

The New England Foundation for the Arts (NEFA) seeks an Executive Affairs and Special Projects Officer to serve as principal support to the Executive Director, coordinating calendar management, travel, and board communications, and working with development staff on fundraising.

The role emphasizes governance, donor stewardship, and special projects, requiring highly organized work, discretion with confidential information, and the ability to coordinate meetings, minutes, and materials across