Executive Advancement Coordinator

William & Mary; Virginia; On-site; USD 52,000 - 64,000; Full time

Job summary

William & Mary’s Virginia Institute of Marine Science seeks an Advancement Coordinator to provide primary administrative support for the Batten/VIMS Executive Director’s advancement activities, including correspondence, travel planning, calendar management, and donor visit logistics.

The role also oversees CRM data updates, gift processing, website updates for the Advancement team, and budget tracking, requiring strong communication, attention to detail, and the ability to work with internal and

Qualifications

• Bachelor’s Degree required.
• Experience supporting an executive or senior manager.
• Experience with CRM and confidential information handling.
• Proficiency in MS Office and calendar management.
• Strong written and oral communication; attention to detail.

Responsibilities

• Provide admin support for Executive Director’s correspondence and travel pre-approvals.
• Update CRM data and assist in gift processing and donor logistics.
• Organize meetings, travel arrangements, and calendar management for the advancement team.
• Assist with budget tracking and monthly reporting for the advancement office.

Skills

Excel

PowerPoint

Word

CRM

Calendar management

Travel coordination

Education

Bachelor’s Degree

Tools

Workday

Blackbaud CRM

Power BI

Chrome River

WREN (Blackbaud)

Job description

William & Mary’s Virginia Institute of Marine Science seeks an Advancement Coordinator to provide primary administrative support for the Batten/VIMS Executive Director’s advancement activities, including correspondence, travel planning, calendar management, and donor visit logistics.

The role also oversees CRM data updates, gift processing, website updates for the Advancement team, and budget tracking, requiring strong communication, attention to detail, and the ability to work with internal and