Executive Advancement Coordinator — Hybrid/Remote Admin & Data

William & Mary; Virginia, Northern (MN, KY); Hybrid; USD 42,000 - 58,000; Full time

Job summary

William & Mary’s Virginia Institute of Marine Science in Gloucester seeks an Advancement Coordinator to provide primary administrative support for the Batten/VIMS Executive Director’s fundraising activities, manage calendars, travel, and correspondence.

You will handle gift processing, CRM data updates, budgets, and data reporting while coordinating meetings with internal and external partners; the role requires meticulous organization, discretion with confidential information, and strong

Qualifications

• Bachelor’s degree required and experience supporting an executive or senior manager.
• Experience with CRM systems, budget management, and data handling.
• Strong written and verbal communication, discretion with confidential information.

Responsibilities

• Team Administrative Support — provide office management for the Advancement team and manage data in Excel.
• Data Support — generate lists, process gifts, and maintain CRM data integrity.
• Personnel Support — calendar management, travel arrangements, reimbursements, and meeting scheduling.

Skills

Excel

PowerPoint

Word

CRM

Budget management

Calendar management

Travel coordination

Communication skills

Data reporting

Education

Bachelor's Degree

Tools

Blackbaud CRM

Workday

Power BI

Acrobat Pro

Chrome River

WREN (CRM)

Job description

William & Mary’s Virginia Institute of Marine Science in Gloucester seeks an Advancement Coordinator to provide primary administrative support for the Batten/VIMS Executive Director’s fundraising activities, manage calendars, travel, and correspondence.

You will handle gift processing, CRM data updates, budgets, and data reporting while coordinating meetings with internal and external partners; the role requires meticulous organization, discretion with confidential information, and strong