Executive Administrator — DOE-Federal Travel & Exec Support

Allegheny Science and Technology; Idaho Falls (ID); Sur place; USD 90 000 - 120 000; Plein temps

Résumé du poste

Allegheny Science & Technology (AST) seeks an experienced Executive Administrator to support the DOE Idaho Operations Office (DOE-ID) Safeguards and Security Division in Idaho Falls, ID. You will manage executive calendars, travel, correspondence, and records while handling sensitive materials in a fast-paced federal environment.

The role requires five years of progressive experience, a DOE Q clearance, and strong MS Office proficiency.

Qualifications

• Minimum of five (5) years of progressive executive administrative experience.
• Active DOE Q clearance.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proficiency with Adobe Acrobat Pro, Concur Government Travel, and electronic records management systems.
• Excellent written and verbal communication skills with strong attention to detail.
• Demonstrated ability to manage multiple priorities, coordinate complex schedules, and work independently with minimal supervision.
• Strong interpersonal skills, professionalism, and discretion when handling sensitive and classified information.
• U.S. Citizenship is required.

Responsabilités

• Manage and coordinate executive calendars, schedules, meetings, briefings, and conferences for division leadership and management officials.
• Coordinate official government travel arrangements, including transportation, lodging, itineraries, travel authorizations, expense vouchers, and reconciliation using Concur.
• Prepare, proofread, format, and process official correspondence, memorandums, reports, presentations, and other administrative documents.
• Maintain and organize classified and unclassified records, electronic filing systems, and document management processes in accordance with applicable federal requirements.
• Coordinate incoming and outgoing correspondence, mail, and packages, ensuring proper handling of sensitive and classified materials.
• Track division-wide action items, assignments, deliverables, and reporting requirements to support timely completion.
• Coordinate meetings, executive visits, conference room reservations, visitor access requests, and related administrative logistics.
• Maintain organizational charts, personnel rosters, emergency contact lists, and other division administrative records.
• Compile and consolidate activity reports, performance metrics, and executive summaries for leadership review.
• Assist with government travel card administration, account maintenance, and transaction reconciliation.
• Provide additional administrative and operational support to division leadership as needed, including occasional after-hours assistance for urgent travel requirements.

Connaissances

DOE clearance

Microsoft Office

Adobe Acrobat Pro

Concur Government Travel

Records management

Communication skills

Multitasking

Formation

Bachelor's degree in a relevant field

Outils

Adobe Acrobat Pro

Concur Government Travel

Electronic Records Management Systems

Description du poste

Allegheny Science & Technology (AST) seeks an experienced Executive Administrator to support the DOE Idaho Operations Office (DOE-ID) Safeguards and Security Division in Idaho Falls, ID. You will manage executive calendars, travel, correspondence, and records while handling sensitive materials in a fast-paced federal environment.

The role requires five years of progressive experience, a DOE Q clearance, and strong MS Office proficiency.