Executive Administrator-Commercial Team

DNV Germany Holding GmbH; Arlington (VA); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Administrator to support its North American Commercial team. This role offers a unique opportunity to engage strategically with executives, streamline operations, and enhance team collaboration. The successful candidate will manage administrative logistics, lead project initiatives, and facilitate communication across diverse teams. With a hybrid work environment, this position promotes a balance between in-office and remote work, allowing for flexibility while contributing to impactful projects. If you are passionate about driving improvements and thrive in a fast-paced setting, this role is perfect for you.

Benefits

Generous paid time off

Multiple Medical and Dental plans

401(k) with company match

Flexible work schedule

Education reimbursement program

Charitable Matched Giving

Volunteer time off (VTO)

Qualifications

• 7+ years of work experience in administrative roles, preferably in consulting.
• Excellent written and verbal communication skills in English.

Responsibilities

• Provide administrative support to the Chief Commercial Officer and senior team.
• Lead project planning and execution for strategic initiatives.

Skills

Strategic Engagement

Problem Solving

Interpersonal Skills

Project Management

Creative Thinking

Communication Skills

Multi-tasking

Collaboration

Education

Bachelor's degree in Business Administration

Equivalent professional experience

Tools

Microsoft Office

Salesforce

Power BI

Job description

About Energy Systems

We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.

Are you an experienced executive assistant, chief of staff, or admin looking to increase your strategic engagement?

Do you excel at identifying and mitigating roadblocks?

Are you ready to take on the challenge of streamlining commitments and enhancing interactions between executives?

Do you desire a seat at the table to directly influence other executives and play a key role in strategic decision-making?

Would you like to work for a company that invests in innovation, is foundation-owned, and prioritizes a culture of health, safety and the environment?

DNV’s Energy Systems group seeks an experienced Executive Administrator-Commercial Team for our North American Commercial team. The successful candidate will report to the Chief Commercial Officer and provide support for a 12-person senior commercial team who in turn support over 1,200 staff in North America.

The successful candidate will be responsible not only for administrative logistics but also for helping execute critical and strategic activities on behalf of the Chief Commercial Officer. This will require working with and across numerous teams locally and globally while embracing critical thinking and independent decision-making skills. Assignments from leadership may require the successful candidate to flesh out approaches and define expected outcomes.

Other activities may include providing or facilitating administrative support to the senior commercial team, collaboration with leadership to identify, develop, and implement high-impact improvements, serve as a liaison to executive and office administrators across North America, and support leadership in developing appropriate reporting and communication activities. We are looking for someone who can handle the day-to-day, while helping the team improve operations through strategic initiatives.

This role is based at our DNV office in Arlington, VA, presenting a dynamic hybrid schedule where employees will typically spend three (3) days per week working from either a DNV office or client location/site. Further details regarding role-specific requirements will be shared during the interview process.

What You’ll Do

This is a dynamic role; this position includes a mix of administrative, project delivery, and client-facing activities.

• Project leadership
  • Operating with a teamwork mentality that encourages building and maintaining interpersonal relationships, and collaborating with team members to share knowledge and best practices
• Event Logistics
• Administrative Activities
• Overseeing project planning and execution for internally focused strategic initiatives or improvements, including developing plans, leading and guiding project teams and ensuring effective delivery throughout the project lifecycle
• Leading and supporting logistics for executive-level internal and external events
• Providing superb support in-person or remotely for events throughout the year
• Setting and managing schedules and calendars for the Chief Commercial Officer
• Preparing and/or editing documents, such as expense reports, memos, and event plans
• Creating spreadsheets, managing data, and preparing presentations
• Negotiating with vendors

Benefits

• Generous paid time off (vacation, sick days, company holidays, personal days)
• Multiple Medical and Dental benefit plans to choose from, Vision benefits
• Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA
• Employer-paid, therapist-led, virtual care services through Talkspace
• 401(k) with company match
• Company provided life insurance, short-term, and long-term disability benefits
• Education reimbursement program
• Flexible work schedule with hybrid opportunities
• Charitable Matched Giving and Volunteer Rewards through our Impact Program
• Volunteer time off (VTO) paid by the company
• Career advancement opportunities

**Benefits vary based on position, tenure, location, and employee election**

DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department ([e-mail]). Information received relating to accommodation will be addressed confidentially.

For more information

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

What Is Required

• Bachelor's degree in business administration, communication, or a related field. Equivalent professional experience accepted
• Minimum seven (7) years of work experience in the areas described
• Minimum three (3) years of work experience in a consulting or legal firm
• Willingness to undertake new and challenging activities
• Ability to think creatively to find a solution to a problem
• An interest in using data and research to tell a story
• Ability to work collaboratively with a diverse team and have a positive, team-oriented attitude and professional demeanor
• Excellent written and verbal English communication skills; comfortable communicating with team members with different cultural backgrounds and experience
• Proven ability to manage clients, staff, and tasks to quality, budget, and deadline targets
• Accustomed to multi-tasking and working under tight deadlines in a dynamic environment
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
• We conduct pre-employment drug and background screening

What Is Preferred

• Experience working in similar roles in a consulting or law firm environment
• Experience with Salesforce or other customer relationship management systems
• Experience with Power BI
• Experience working with brand management or communication teams
• Project management certification

*Immigration-related employment benefits, for example visa sponsorship, are not available for this position*