Administrative Coordinator

ARTMS Inc; Fishers (IN); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player in the pharmaceutical sector is seeking an Administrative Coordinator to support their U.S. Commercial Team. This role is crucial for maintaining efficient administrative operations, managing expense reports, and overseeing purchase orders. Ideal candidates will have a proactive approach, strong communication skills, and a knack for organization. Join a dynamic team dedicated to delivering precision medicine solutions that enhance the quality of life for individuals facing cancer and rare diseases. This is an exciting opportunity to contribute to meaningful work in a fast-growing company.

Benefits

Generous vacation

Wellness days

Learning support

Equity incentives

Qualifications

• Minimum 2 years of relevant experience in administrative roles.
• Proficiency in Microsoft Office and effective communication skills.

Responsibilities

• Manage expense reports for U.S. Commercial Vice Presidents accurately.
• Oversee purchase order and invoice processes ensuring compliance.

Skills

Effective written and verbal communication skills

Proficiency in Microsoft Office suite

Bookkeeping

Customer service

Event planning

Vendor management

Job description

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Fishers, Indiana, United States Updated: Friday 2 May 2025

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Telix Pharmaceuticals is a dynamic, fast-growing radiopharmaceutical company with offices in Australia (HQ), Belgium, Japan, Switzerland, and the United States. Our mission is to deliver on the promise of precision medicine through targeted radiation. We aim to create products that improve quality of life for people with cancer and rare diseases.

About Telix

The Administrative Coordinator will support the U.S. Commercial Team by assisting the EA Lead with administrative tasks such as meeting planning, managing purchase orders, expense reports for Commercial VPs, planning off-site dinners, and other administrative duties. This role requires a proactive team member with keen attention to detail to ensure the success of the Telix US organization.

Key Responsibilities

1. Ensure smooth and efficient administrative operations, maintaining professionalism and a productive work environment.
2. Manage expense reports for U.S. Commercial Vice Presidents with accuracy and financial awareness.
3. Oversee purchase order and invoice processes, ensuring compliance with company policies.
4. Collaborate with the Executive Administration Lead - Americas to implement operational initiatives.

Qualifications

• Minimum 2 years of relevant experience
• Effective written and verbal communication skills
• Proficiency in Microsoft Office suite
• Experience with administrative responsibilities such as bookkeeping, customer service, event planning, and vendor management
• Discretion and confidentiality
• Ability to work with stakeholders at all levels

Key Capabilities

• Inclusive mindset and appreciation for diversity
• Creativity and innovation in problem-solving
• Commitment to excellence and results
• Ethical conduct and integrity
• Adaptability in a dynamic environment
• Effective communication and collaboration skills
• Resilience and perseverance
• Continuous learning and professional development

At Telix, we believe everyone counts, we strive to be extraordinary, and we pursue our goals with determination and integrity. Join a global team working to deliver innovations in precision medicine to help people with cancer and rare diseases live longer, better lives. We offer competitive salaries, bonuses, equity incentives, generous vacation, wellness days, and learning support.

Telix Pharmaceuticals is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Pharmaceutical Manufacturing

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